Administrative Associate - Laboratory Operations

at Wiss-Janney-Elstner and Assoc in Northbrook, Illinois, United States

Job Description

Description

Wiss, Janney, Elstner Associates, Inc. (WJE) is looking for an Administrative Associate to support our Janney Technical Center team located in Northbrook, Illinois.
Administrative staff at WJE are encouraged to take on responsibility and seek challenges in their positions. Our ideal candidate is consistently professional, organized, thorough, and a self-starter who takes ownership and focuses on teamwork while completing a variety of tasks. This role requires advanced editorial capabilities, strong communication skills, attention to detail, and the ability to thrive in a collaborative setting as well as work independently.
Our Janney Technical Center (JTC) is named after WJE founder Jack Janney. Composed of both engineers and materials scientists, the JTC provides advanced testing and forensic capabilities to solve the most technically challenging problems related to structures, construction materials, and manufactured components. After half a century and more than 175,000 assignments, JTC engineers and materials scientists have successfully completed investigative, testing, and repair projects involving virtually every type of construction material, structural system, and architectural component.
Responsibilities
Perform general office functions, such as processing correspondence, mail, and FedEx packages; managing office supplies and equipment; scanning, copying, printing, and filing documents, etc.
Coordinate internal meetings, webinars, lunch presentations, conference calls, and office outings/activities
Compile qualifications submittals in response to Requests for Proposals (RFPs) and Qualifications (RFQs) and maintain information on pre-qualification documentation
Prepare marketing materials (e.g. project profiles, personnel resumes) for use in developing new business
Work closely with other administrative associates to ensure the flow of work, effective communication, and a cohesive team environment
Employ advanced word processing, proofreading, editing, and formatting skills to support billable professionals (architects and engineers) in developing project documents in accordance with the firm's format and writing standards; documents could range from proposals, meeting minutes, and letters to comprehensive and technical reports of varying length, specifications, and professional publications
Requirements
Bachelor's degree (English, communications, marketing, business, or similar a plus) with at least two years of prior administrative work experience preferred, but not required
Excellent writing skills with an emphasis on editing and proofreading
Experience with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Strong organizational skills with exceptional attention to detail
Ability to multi-task and adapt to changing priorities and project deadlines
Strong interpersonal skills with the ability to work with diverse professionals at all seniority levels in a fast-paced environment
Proactive problem-solving skills and willingness to take on various responsibilities
High capacity for learning, retaining new information, and independently executing processes
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position requires visual acuity and listening ability along with the ability to read and write. Individuals must have the dexterity to be able to operate office equipment such as computers, printers, copiers, telephones, voicemail systems, and other office equipment. The position requires the ability to remain for extended periods at a workstation, as well as the ability to lift 25 pounds.
Annual starting base salary (gross): $43,900 - $68,900. Actual salaries will vary and will be based on several factors including consideration for a candidate's qualifications, skills, competencies, and proficiency for the role. Base salary is one component of our total compensation package for employees. WJE offers an industry-leading total rewards package that enables our employees to grow and thrive with comprehensive health and financial benefits including robust and affordable health plans, generous 401(k) matching and bonus programs, time off to care for yourself and others, and investments in employees' professional development, to name a few. More information on WJE's total rewards package can be found here.

More information can be found at https://www.wje.com/careers

Equal Opportunity Employer/Protected Veterans/Individuals with... For full info follow application link.

WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities, minorities, women, and protected veterans (VEVRAA federal contractor). WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.