Office Coordinator

at M.A. GENSLER. JR & ASSOCIATES ,INC in Chicago, Illinois, United States

Job Description

Your Role

Gensler seeking an Office Coordinator with local office management experience.As a Gensler Office Coordinator, it's your job to maintain and support operations of the office and leadership team. As the face of the office for internal team members and external visitors, you will provide a concierge level service for an unparalleled experience. We are looking for someone who will take pride in our beautifully designed workspace and want to play a key role in its upkeep. We are a supportive and friendly group committed to a thriving culture, diversity, and shared success. We are seeking someone who is highly motivated, an effective decision maker, and able to balance working independently and pitching in. This person will be an important part of our team, taking ownership of key areas of our office, supplies, events coordination assistance, and facilities assistance. We offer an excellent benefits package and promote learning and career growth.

What You Will Do

Perform facilities management duties including coordination of office furniture and equipment, managing inter-office moves, serving as principal contact with building management for maintenance and security issues, and collaborating with regional finance on budget related issues

Maintain conference rooms, pantry, sample library, and front desk areas

Collect mail from mail room; receive packages and deliveries

Provide coverage of the reception desk during business hours

Ordering & stocking day-to-day office item (Stationary, snacks, coffee, tea, kitchen supplies etc.)

Prep for client meetings (water, coffee, catering, room set up and take down)

Coordinate and support external visitors (key card access, desk booking)

Support planning and booking for internal and external office events

Support IT/AV and printers as required and coordinate with regional resources

Provide administrative support for more complex tasks to relieve studio managers or staff of administrative details. May coordinate calendars, appointments, information to/from callers, file maintenance, office and other supply orders and mail

Prepare basic to moderately complex reports

May perform basic research and/or analytical tasks

Support the Office Managing Director with basic tasks (expenses, travel booking)

Assignments can range from routine to moderately complex in nature. Some work may follow established procedures while other tasks require deviation from standard practice necessitating discretion and judgement

Your Qualifications

High school diploma or equivalent; some college or Associates degree preferred.

0-2+ years experience in an administrative, customer service, hospitality capacity.

Physical requirements include: walking and standing throughout the day, bending, pushing and pulling objects, lifting, up to 50 lbs.

Similar experience in a corporate environment and high standard customer service experience preferred.

Must be polished and professional.

Must be organized, self-motivated, and... For full info follow application link.

Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. 
 
You may view our Pay Transparency Statement, your EEO rights under the law, and EEO is the law supplemental information on our website. Gensler shares the right to work and participates in the E-Verify program in certain locations, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email info@gensler.com.