ASST PROCUREMENT OFFICER

at City of Chicago in Chicago, Illinois, United States

Job Description

Description:

JOB ANNOUNCEMENT

ASSISTANT PROCUREMENT OFFICER

Department of Procurement Services

FINANCE/ADMINISTRATION

Number of Positions: 1

Starting Salary Range: $118,128 – $133,524

Application Period 7-30-24 to 8-6-24

Under direction, manages and directs the procedures and activities of staff responsible for managing financial processes, internal contracts and administrative support for the public bidding and contracting for the procurement of various goods and services; and performs related duties as required.

ESSENTIAL DUTIES

· Oversees administration of contractual agreement processing from advertisement to award, as well as payment and tracking processes.

· Oversees functions of up to 8 staff with various duties.

· Works closely with unit deputy, including oversight of online auction of surplus goods and materials.

· Liaisons with other procurement units to ensure cooperation and effectiveness.

+ Assigns and monitors the work of staff responsible for developing and administering solicitations and contract documents for the purchase of goods and services.

+ Coordinates and enforces the city’s procurement policies for operating departments and monitors progress of internal and external projects and requests.

+ Assists in the development, implementation, and modification of procurement and/or administrative policies, procedures, and programs.

+ Monitors and analyzes statistical reports related to performance metrics for procurement and related funding parameters.

+ Monitors and oversees awarded contracts and contract modifications and amendments to ensure compliance as related to the ordering of goods and services for DPS.

+ Establishes and implements management controls to increase the efficiency and effectiveness of procurement expenditures and administrative activities.

+ Reviews and approves contract documents (e.g., draft documents, addendums, technical specifications) for accuracy and consistency prior to entering requisitions.

+ Provides technical assistance and recommendations to internal and external staff prior to finalizing specific contract packages and various documents; creates memos and financial documentation as required.

+ Reviews and responds to sensitive inquiries from User Departments, vendors and other external sources; participates in demonstrations of new products and services for evaluation purposes.

+ Functions as a liaison with other local, state, and federal governmental agencies, contractors and/or User Departments and business organizations.

+ Directs the preparation of various financial, administrative, and operational reports and ensures funding availability related to procurements.

+ Develops goals/objectives/work standards and conducts performance evaluations of staff.

+ Participates in the preparation and administration of the departmental budget, as required.

Additional duties may be required for this position.

Location: 121 N LaSalle St #806, Chicago, IL 60602

Days: Monday – Friday

Hours: 8:30 a.m. to 4:30 p.m.

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE

Qualifications:

Graduation from an accredited college or university with a Bachelor’s degree in Business Administration, Public Administration, or a directly related field, plus five (5) years of work experience in the procurement of supplies, equipment, or services, of which three (3) years are in a supervisory role related to the responsibilities of the position or an equivalent combination of education, training, and experience.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Application Evaluation: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Candidates who meet the minimum qualifications will be placed on an eligibility list in lottery order. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

Education & Employment Requirements and Verification: You must provide information about your educational background and work experience including job titles, dates of employment (month/year), and specific job duties on your resume and/or application as it relates to the qualifications of the position for which you are applying. ‘Acting Up’ cannot be considered for current City employees. Please attach all applicable transcripts, diplomas, licenses, and/or certificates as outlined on the job posting for the position you are applying for. The initial evaluation will be based on information provided and documents submitted with the application. Applications must be submitted by the individual applicant. Employment applications lacking the required documentation will not be considered. For information regarding the required attachments, please review the description section of the job posting. Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history. If you have received your degree internationally, you will be required to provide a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications to be referred to departments for consideration.

To honor the commitment of our veterans, the City of Chicago has amended city ordinance 2-74-020 to bolster the hiring preference for individuals who have served in the United States Armed Forces and were discharged or released therefrom under Honorable Discharge or General Discharge (Under Honorable Conditions). The City of Chicago further recognizes an individual who has completed the term of their initial contract as a Reservist or member of the National Guard and is actively serving in good standing. Veterans who claim Veteran’s preference must submit the following at the time of onboarding: DD214, Certificate of Release or Discharge from Active Duty that must show the Veterans’ character of service upon discharge. If an individual is still in the Reserve or National Guard, a letter from the Commanding Officer, Unit Representative, or Personnel Staff Officer (S-1) stating the individual is serving in “good standing” and has completed their first term of their initial contract. In order to receive the veterans preference, candidates must answer “yes” to the question on the online application that asks, "Have you been discharged or released therefrom the United States Armed Forces under Honorable Discharge or General Discharge (Under Honorable Conditions) OR have you completed the term of your initial contract as a Reservist or member of the National Guard and are actively serving in good standing AND do you wish to be considered for a Veteran’s preference in hiring with the understanding that you must provide required documentation at the onboarding stage AND if you cannot produce the required verification your conditional offer may be