at American Medical Association in Chicago, Illinois, United States
Job Description
IT Inventory Coordinator
Chicago, IL The American Medical Association (AMA) is the nation’s largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America’s physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health. We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise. We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you. We have an opportunity at our corporate offices in Chicago for a IT Inventory Coordinator (Internal title- IT Asset Coordinator) on our Information Technology team. This is a position reporting into our Chicago, IL office, requiring 5 days a week in the office. As a IT Inventory Coordinator you will be responsible for the daily management of AMA’s physical IT assets including maintaining IT inventory system, the receipt, storage, and tracking of all Physical IT Assets. Support the IT Procurement area as required RESPONSIBILITIES: Inventory Management+ Receive, inspect, and check-in all IT ordered equipment.
+ Asset tag all capital equipment as required.
+ Enter information into the IT inventory system as required.
+ Responsible for the accuracy of the Work from Home inventory list.
+ Coordinate IT asset reporting with Finance
+ For existing employees, issue return boxes and return slips, track, and manage status and emails, assure all returned equipment is properly processed.
+ For terminated employees, coordinate with building security on equipment return. Assure all returned equipment is properly processed.
+ Work with vendor to determine if the equipment is under warranty.
+ Arrange for authorization and shipping of eligible equipment.
Inventory Tracking System+ Ensure that the IT inventory system is reconciled to the Snow tracking system on a quarterly basis.
+ Produce reporting out of the IT inventory System as required .
+ Track all equipment under repair and ensure that AMA asset tracking system accurately reflects the status of all equipment under repair
May include other responsibilities as assigned REQUIREMENTS:+ High school diploma or GED required. BS or BA degree or related field preferred, or equivalent in work experience is required.
+ Minimum 2+ year of asset management experience or equivalent experience required
+ Demonstrate an attention to detail, good judgment, and the ability to work independently.
+ Working knowledge of Outlook, Microsoft Word and Excel software. Working knowledge of PowerPoint, Visio and Sharepoint preferred.
+ Excellent verbal communication and interpersonal skills, including interaction with executives and the ability to influence colleagues to complete tasks as requested by IT leadership.
+ Demonstrated ability to maintain confidentiality and sensitivity.
+ Demonstrated ability to function successfully in a team environment as well as to be a strong individual contributor.
+ Decision-making skills, including business and technology problem solving applying understanding of policies and processes.
+ Exhibits the ability to work in a fast-paced environment, reprioritizing assigned tasks as needed based on importance and urgency.
+ The capability to lift packages of 50 pounds.
The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago. We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status. THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION To view full details and how to apply, please login or create a Job Seeker account