Practice Services Assistant

at Fox Rothschild LLP in Chicago, Illinois, United States

Job Description

Description

As a member of the Talent Management Department, the Practice Services Assistant provides comprehensive administrative and clerical support to the Practice Services team.

ESSENTIAL FUNCTIONS:

+ Provide administrative and clerical support to the Practice Services team, including electronic file creation, electronic filing, answering phones, copying, scanning, and check requests.

+ Maintain electronic files and employee records and archive based on established record retention policy.

+ Coordinate meetings, including scheduling, submitting video conference and hospitality requests, booking conference rooms, and preparing materials.

+ Assist in the creation and maintenance of best practices guides, standard operating procedures and guidelines for implementation and adoption for existing and new initiatives and processes.

+ Assist with special projects and firm-wide initiatives, including but not limited to participating in project meetings for planning, implementation, and training.

+ Assist with the coordination of review process calendars, meeting schedules and deadlines to ensure that each process runs on time.

+ Support delivery of talent development programs including working with our LMS database.

ADDITIONAL FUNCTIONS:

+ Various short-term and long-term projects, as assigned.

+ Assist with other related administrative duties, as assigned.

+ Other duties, as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:

+ Bachelor’s degree in related field required. Equivalent work experience will be considered in lieu of a bachelor’s degree.

Experience:

+ 1-2 years of experience working in a fast-paced environment. Law firm experience preferred but not required.

Knowledge, Skills, & Abilities:

+ Ability to use standard office equipment, including personal computer, copier, scanner, telephone, etc.

+ Proficient with MS Word, Excel, and PowerPoint.

+ Excellent organizational and interpersonal relations skills; strong internal client focus.

+ Ability to maintain confidentiality at all times.

+ Ability to manage multiple priorities and tasks simultaneously and follow through on issues in a timely manner.

+ Excellent presentation, writing, and verbal communication skills, as well as the ability to be proactive in tailoring communications effectively for different groups and stakeholders. Excellent grammar, vocabulary, and reading comprehension.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIREMENTS

Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.

VISUAL ACUITY

Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer – vets, disability

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35©