Manager, Volunteers and Meetings

at American Dental Association in Chicago, Illinois, United States

Job Description

Description

Who We Are: It all starts with purpose.
We are a purpose-driven nonprofit with a dynamic staff culture.
With a meaningful purpose, motivated staff, and excellent benefits, working here is sure to put (or hopefully keep!) a smile on your face. The ADA's headquarters is located just steps from Chicago's Magnificent Mile and is easily accessible by public transportation. With more than 400 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington, D.C., and Maryland areas!
We have been named as a Top Workplace by the Chicago Tribune in both 2019 and 2021 - come join our team!
Job Summary:
The Manager, Volunteers and Meetings position manages and coordinates the business and logistical activities associated with meetings and volunteers for the Department of Testing Services (DTS). This position also provides support for the business and operational activities of the entire department. This position serves as a primary contact for members of governing bodies (Commissions, Councils, and subcommittees) who seek meeting support or ancillary support associated with their work with DTS examination programs.
Must Have:
Bachelor's degree with a concentration in Business Management, Hospitality, Meeting/Event Planning, Volunteer Management, Alumni Relations, or related field
A minimum of 5 years of management experience, including relationship management and managing projects
Meeting/event planning experience
Experience that involves heavy reliance on communication, networking, and social skills to address challenging interpersonal situations and crisis management to help achieve goals
Excellent problem-solving, communication, business, and time management skills
High personal performance standards and attention to detail
Displays a calm, even-tempered, confident, respectful, professional, and diplomatic demeanor
Ability to work effectively as a member of a team and prioritize workload
Ability to demonstrate initiative and manage multiple tasks simultaneously
Ability to take responsibility and follow through on projects
Ability to analyze information to identify pertinent facts and proposes options to address the problem at hand
Ability to calmly triage and resolve problems in an expedient and equitable manner
Ability to collaborate with others as part of a team
Ability to work respectfully and professionally with volunteers and groups; works well with others
Possesses sound judgment and mature business skills
Proficiency in MS Office Suite
Ability for occasional evening/weekend work/meetings and some travel
Nice to Have:
Master's degree is highly desirable but not required
Knowledge of the testing industry, dentistry, dental hygiene, professional licensure, and professional/graduate education
Experience in a health care organization, non-profit organization, professional association, or educational institution, particularly where that experience includes working with volunteers
Knowledge of SharePoint, project management software, association management software, volunteer management software (LineUp), and expense management software (Concur, NetSuite)
Just a few of the benefits offered to employees:
Promotes Work/Life Balance
Hybrid Work Schedule (2 days in office, 3 days remote)
Health insurance/ dental reimbursement plan
Ample Paid time off
401(k)
Pension
Flexible Spending Account
Life insurance
Tuition reimbursement
Paid Parental Leave
Pet Insurance
Student Loan Refinance
2 days off to work at a charity event of your choice
The American Dental Association is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at recruiting@ada.org.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to... For full info follow application link.

EOE of Minorities/Females/Protected Veterans/Individuals with Disabilities