Senior Human Resources Business Partner - JR27044-3800

at University of Chicago in Chicago, Illinois, United States

Job Description

• Collaborates with unit leadership and HR Centers of Expertise (COEs) on organizational strategy and emerging staff needs.
• Partners and supports HR Strategy and Operations leadership on organizational design, succession planning, change management, improvements and transition activities.
• Assists IT Services in assessing career growth and talent needs of the unit and determining where promotional opportunities exist.
• Strategizes and shares methods for leaders to establish and sustain a positive work environment that enables employees to learn, grow and succeed.
• Serves as an advocate for HR policies, procedures and practices, as well as communicates policy updates.
• Leads complaint investigations, working in concert with Employee and Labor Relations (ELR) COE.
• Conducts complaint investigations, acts as a neutral party in fact-finding, and ensures confidentiality, accuracy ad timeliness to employees involved.
• Escalates matters to ELR if inquiries involve Title IX, employment law, or if questions arise regarding the business partner's ability to serve as a neutral investigator.
• Hears initial concern grievances for union employees and works with ELR on subsequent steps.
• Advises on severance agreements/negotiations, conducts exit interviews for voluntary resignations, involves ELR to assist with risk mitigation or other concerns, and works with HR Systems Specialist to ensure employee is terminated in appropriate timeframe.
• In coordination with ELR, facilitates conversations between managers and employees regarding accommodation requests.
• Assists in initiating talent acquisition process.
• Collaborates with ITS managers to draft job description and evaluation criteria, reviews/updates job postings to ensure alignment of objectives and budget.
• Completes pre-hire steps necessary to onboard a new employee.
• Works with hiring managers and HR System team to determine system access and hardware needs for new/transfer employees and ensures transactions are completed accurately within the expected timeframe.
• Facilitates orientation sessions with new hires and improves upon onboarding process with data driven results.
• Ensures proper procedures are followed when an employee is exiting.
• Conducts exit interviews, providing feedback to unit management; ensures compliance for hardware retention and streamline offboarding process.
• Facilitates annual processes and provides guidance to ITS unit leadership in partnership with HR COEs.
• Reviews and assesses job profiles of staff as needed to ensure reflective of current roles and responsibilities, as this is the basis for all pay decisions.
• Assists IT Services as they complete alignment reviews and makes recommendations surrounding merit, equity adjustments and lump sum awards.
• Ensures accuracy of records and processes in accordance University policies and practices.
• Initiates personnel actions in University systems (e.g. personnel changes, requests, job changes) and approves personnel actions.
• Counsels employees on request for leave; manages communications between leave administration/unit/employee.
• Supports HR Strategy and Operations Manager in efforts related to budget management.
• Collaborates with Director of Finance to pull, assess and analyze reporting data as it relates to budget.
• Troubleshoots, reviews, and corrects monthly and biweekly payroll issues.
• Manages one-time payments, such as ESP, signing bonuses, and referrals.
• Administers flexible work arrangements.
• Manages bereavement and sick flower orders.
• Maintains the organizational chart.
• Manages cell stipend lists and maintenance.
• Oversees F&A and ITS hires and terminations, ensuring communication for all staff lists.
• Serves as a key resource on University HR regulations and policies, partnering with Central HR team members as needed.
• Collaborates with department leadership on information management, process improvement, and absence management.
• Manages the foreign national process, including completing petitions, preparing supporting documentation, managing audit documentation, travel verification, and the LPR process.
• Initiates and manages job evaluations, department leveling, and compensation analysis.
• Oversees the entire recruitment process for interns.
• Collaborates with City Colleges to execute recruitment plan.
• Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a minimal level of guidance.
• Has a deep understanding of unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.
• Perform other related work as needed.

• Bachelor's degree from an accredited institution.
• Specialization in human resources or business administration.
• Master's degree.
  

• Minimum of five years of HR experience.
• Facilitating succession planning and performance conversations including developing annual processes, associated materials, and facilitation plans.
• Two years of prior experience supporting an IT department or organization.
• Familiarity with higher education environment.
• Proven ability in recruiting/staffing, employee relations, conflict resolution and management practices.

• PHR or SPHR.

• Experience with Nine-Box Performance Matrix.
• Administrative systems knowledge strongly preferred.
• Expertise with Microsoft Office Suite and proficient PC skills.

• Develop and maintain strong business relationships with all levels of the organization.
• Superior oral and written communication skills with varying levels of personnel.
• Excellent decision-making, time management, priority-setting, and learning agility capabilities.
• Demonstrated ability to manage and maintain sensitive or confidential information.
• Work in a team environment and independently.

• Resume/CV (required)
• Cover Letter (preferred)