at University of Chicago in Chicago, Illinois, United States
Job Description
DepartmentHarris School Human Resources
About the Department
Why policy? For a better world. Why Harris Public Policy? Because when it comes to better policymaking, evidence matters. We work at the frontiers of data collection and analysis, using the latest technology and social science methods to design policies that work for society. We conduct rigorous inquiry in an environment of innovation and risk taking, fearlessly questioning the status quo. We collaborate across the private, public, and nonprofit sectors, adopting new methodologies to drive better solutions. We engage with our city, our world, and our leaders every day to evaluate and test our ideas. And we lead with our passion for driving social change, knowing that passion alone does not equal impact. With passion and precision, we figure out what's best for society-and get it done. This is Harris Public Policy: Social impact, down to a science.
Job Summary
Join our dynamic team as a Human Resource Assistant Director where you will play a pivotal role in supporting students and managing temporary and part-time employment, and overseeing visa, payroll, and compliance processes. Your systems expertise will ensure smooth HR operations and enhance the overall employee experience. Become part of a vibrant team dedicated to fostering a positive work environment and supporting our employees' growth and development. If you are passionate about HR and enjoy working in a collaborative setting, we invite you to apply and make a significant impact with us.
Responsibilities
- Manages student hiring by consulting with hiring managers and UC Grad on processes and requirements; union contract compliance; posting positions; updating jobs; guiding students through onboarding and documentation; partnering with payroll and other departments; and responding accordingly to changes in policies and procedures.
- Counsel international students and staff on work authorization, tax treaties, and visa requirements.
- Create communications related to payroll, accruals, benefits, HR initiatives, and policies.
- Develops tools and facilitates instruction for student employment and payroll orientation.
- Manage and recruits for all temporary and part-time employment.
- Monitor ERISA hours and work with supervisors to transition or end temporary employees at their maximum time/hours.
- Manages Workday data management activities ensuring data integrity and compliance.
- Organizes, creates, and implements process improvement for HR Operations.
- Develops and maintains Key Performance Indicators (KPIs), surveys and metrics, benchmarks, and ad hoc reports to support team analysis to proactively solve problems and turn ideas into action.
- Serve as the system expert for all time-related issues and trains time approvers and system users, and audit hours for non-exempt staff.
- Serves as Training Facilitator and delivers university led workshops along with customized unit workshops.
- Provides HR support to unit in core HR areas including unit initiatives, talent management, recruitment, onboarding/offboarding, and engagement.
- Develops and delivers training content and supports professional development requests for individuals and group training.
- Plans, manages, and executes special staff engagement activities.
- Collaborate on cross functional teams as a thought partner and executing plans.
- Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate level of guidance.
- Provides professional support to a unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
- Bachelors degree in related field.
Experience:
- 2-4 years experience in human resources or in a related job discipline.
- Experience working with international students.
- Experience in higher education.
Technical Knowledge or Skills:
- Proficiency with Microsoft Office Suite.
- Expertise with Workday preferred.
- Proficiency with Hubspot, Cvent, Salesforce, Zoom and Monday.
- Knowledge of federal, state, and municipal employment laws and regulations.
- Proficiency with visa and work authorization.
Preferred Competencies
- Exhibits resilience and optimizes resources.
- Fosters partnerships and collaboration with diverse constituencies.
- Demonstrates sound judgement.
- Strong interpersonal skills, demonstrated initiative, and the ability to work both independently and within a team.
- Multi-task, meet deadlines, and work successfully in a fast-paced environment.
- Highly organized with attention to detail and commitment to accuracy.
- Manage and maintain sensitive or confidential information.
- Excellent writing and oral communication skills.
- Professional demeanor, including tact, discretion, and a customer-service oriented approach.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- 3 References (required)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Human Resources
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
