Project Coordinator, Office of the Vice President for Student Affairs

at Northwestern University in Evanston, Illinois, United States

Job Description

Job Opening Id: 50773

Department: Vice Pres Student Affairs
Salary/Grade: EXS/5

About Student Affairs: Student Affairs at Northwestern University envisions building a just, health, and meaningful student learning experiences by pursuing equity, justice, and belonging. This work happens with all of us as people holding multiple identities. Through the frame of collective impact, we strive to center the voices, experiences, and needs of our most marginalized communities. This calls for both individual and collective responsibility and work that supports universally designed solutions that benefit not just individuals, but the full community. Learn more about the Division of Student Affairs here: https://www.northwestern.edu/studentaffairs/about/strategic-plan/objectives.html

Job Summary:

The Project Coordinator will report to the Assistant Vice President and Chief of Staff (AVP/Cos) and be a part of the staffing for the Office of the Vice President for Student Affairs (VPSA). This position will provide primary administrative support to the AVP/CoS and will work to support the office of the VPSA team, particularly the AVP/CoS’ direct reports.  The Project Coordinator will serve as office coverage backups for one another.

The Project Coordinator will provide support for various divisional initiatives which may include creating letters, reports, charts, graphs, using word processing, spreadsheet, database, and/or presentation software; basic bookkeeping; screening calls and visitors; preparing agendas and making arrangements including travel, etc. for meetings and special events; and/or managing supervisor's calendar.  This role administers operational, financial, and business functions in support of the area/unit's mission and in coordination with central offices such as HR, Budget, Facilities, IT, and Provost. Implements existing policy and ensures the effective, compliant, and efficient completion of daily administrative operations.  May represent business area on internal and/or external administrative affairs by exchanging information. This role will serve as a liaison to Student Affairs Marketing (SAM), and Student Affairs Administration and Finance (SAAF) and assist in managing the workflow from the Office of the VPSA to SAM and SAAF.  This role requires excellent communication skills to collaborate wit