at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Program Coordinator - Department Operations
Program Coordinator - Department Operations
Hiring Department: Pop Health Nursing Science
Location: Chicago, IL USA
Requisition ID: 1026527
Posting Close Date: August 16, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Description:
This position is responsible for multiple, complex administrative functions and services for assigned academic units within the College. Under administrative direction, coordinates logistics and implements processes to meet short and long-term department responsibilities and objectives. The coordinator is responsible for the effective administration of the work of multiple committees, faculty recruitment, department promotion and tenure activities, reporting requirements, and day-to-day academic department functions.
Duties & Responsibilities:
Department Activities
Develops, facilitates, and tracks priorities, processes, and requirements for ongoing and ad hoc department responsibilities; proactively collaborates with stakeholders to ensure needs are met; keeps timely and accurate records of all department operational responsibilities; develops and deploys solutions to issues; responds to inquires; and manages flow of information between various internal and external stakeholders
Responsible for day-to-day functions of department committees; facilitates flow of information and work of the committees; creates and disseminates various documentation, agendas, and reports; develops and implements processes to meet committee needs and compliance requirements; provides project and task support to committee chairs, department director, and department heads, as needed
Organizes lifecycle faculty recruitment activities for assigned departments; serves as liaison between committees, leadership, and HR; creates and disseminates documentation, communication, reports, and surveys; facilitates interview processes, campus visits, and stakeholder communication
Responsible for maintaining, organizing, and conducting confidential faculty affairs-related activities, including annual mid-probationary review and academic promotion and tenure case preparation (dossier development and proofing, external referee communication, process tracking, research, document creation, data collection); faculty, staff, and student award management (solicitation, creation, and submission of applications); annual activity reporting (tracking, communication, recordkeeping, document creation, scheduling); and faculty appointment communications and management (multi-year contracts, summer appointments, reappointments, courtesy appointments, etc.)
Assists in the development and implementation of operational policies and procedures for the academic department programs,... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
