Office Manager

at JCFS in Skokie, Illinois, United States

Job Description

Description

The purpose of the Office Manager is to coordinate all office services/activities and related activities by implementing administrative systems, procedures and policies, and monitoring administrative projects.
Responsibilities
Supervises all functions for office location including staff support requests, building needs and general staff concerns.
Supervise office administrative staff at location. Complete performance reviews, monitor time and attendance, and general staff management.
Coordinate and monitor onsite building upkeep, including working with maintenance and/or facilities management to maintain clean and functional operations.
In collaboration with the accounting department, oversee and/or perform billing and reconciliation tasks/services for insurance (commercial, Medicare, and/or Medicaid), direct client payments, or third-party payments for all services managed by the office.
Manages outstanding balance aging report for timeliness and accuracy for the assigned location.
Communicate any building details or issues to staff and visitors.
Organize and perform administrative tasks/services, such as client services database entry and upkeep, manning the reception desk(s), client record keeping, filing and office operations.
Organize and maintain inventory of supplies; places and expedites orders for supplies; verifies receipt of supplies.
Coordinates and prepare reports, analyze data, and identify solutions to administrative problems.
Contact appropriate sources to keep equipment fully operational.
Knowledge of A/V equipment in meetings rooms. Provide instruction to new users on how to use the equipment. Troubleshoot first-level issues.
Provides information and answers questions and requests; represents the organization as required to other departments, agencies, organizations or outside professional and general communities.
Evaluates office production. Recommends revisions to procedures and/or forms to improve the efficiency of workflow.
Oversees inter-office communications/courier services to ensure efficiency.
Attend Office Manager meetings and various management trainings.
Coordinate and oversee onsite emergency response team with assistance from emergency response agency committee.
Assists Program Directors and the Director of Office Administration with other projects/tasks as needed.
May be assigned additional responsibilities.
Requirements
High School Diploma or equivalent.
Minimum of two years' experience working in a supervisory/management capacity.
Experience with medical insurance billing and reconciliation.
Strong proficiency in the Microsoft Suite, specifically Excel, Word, and Outlook.
What you'll love about us:
Time off: Paid time off varies by position - can include vacation days, sick days, paid federal holidays, and paid Jewish holidays.
Benefits: Medical, dental, and vision insurance. 401(k) with base contribution and match. Additional health and wellness benefits, financial benefits, professional training, tuition reimbursement, 6 weeks paid parental leave, and much more.
Compensation:The minimum compensation for this position is $50,100 annually.

JCFS/JVS Chicago is an Equal Opportunity Employer/Minority/Female/Disability/Veteran.