Education Office Coordinator

at NorthShore University Health System in Evanston, Illinois, United States

Job Description

Education Office Coordinator

Job Summary:

The purpose of this job is to organize the educational experience in the Department of Ob-Gyn, with specific emphasis on the needs of fellows and attending/faculty. This role works in collaboration with education and administrative colleagues, along with education program leadership in support of academic program goals. In addition, this position provides administrative support for the Department of Ob-Gyn and its members.

Position Highlights:
Position: Education Coordinator
Location: Evanston, IL
Full Time/Part Time: Full Time (40 hours/week)
Hours: Monday-Friday, 8am - 4:30pm
Required Travel: Limited travel required

What you will do:
Respond to all inquiries regarding the Urogynecology, Maternal-Fetal Medicine, Minimally Invasive GYN Surgery and/or Gynecologic Oncology fellowship programs (4 program directors, 11 Fellows)
Review all applications received for completeness and obtain missing documents
Coordinate matriculation of in-coming fellows with Division Directors and Managers
Prepare and distribute evaluation forms to faculty members
Manage reimbursement process for fellows within stipulations of annual academic allotment and Endeavor Health reimbursement protocols. Manage submission process including applying fellow travel grants and other forms of reimbursement as appropriate.
Assist Program Directors with submission of all applications, annual reports and correspondence
Support distribution of departmental communication, including but not limited to leadership memos and ad hoc communications
Provide backup for distribution of the Department Weekly Update (in conjunction with department admin)
Maintain departmental distribution lists to facilitate effective distribution of communications (in conjunction with department admin)
Support facilitation of routine and ad hoc department events, including but not limited to new member welcome/Fall Event
Respond to inquiries regarding hospital privileges
Coordinate with the Professional Staff Office and the applicant to assure timely processing of applications and reappointments
Assist physicians with the recredentialing process
Maintain up-to-date staff files for member of NorthShore MG, i.e. Licensure, professional liability insurance, etc.
Assist in the communication, coordination and tracking of educational requirements, including but not limited to Electronic Fetal Monitoring and requirements to meet clinical and experience goals
Deal discreetly with large amounts of sensitive, confidential information concerning professional conduct and performance with patients and/or fellow employees
Provide administrative support as needed to Clinical Chair, Vice-Chairs, Division Directors, Director-Women's Health and AVP Women's Health, in coordination with department amin assistant III
Handles department phone calls with the Department administrative staff by routing to the correct party, effectively routing messages, and/or personally completing the caller's request
Distributes mail, completes facility maintenance requests, schedules and confirms meetings room reservations, procures necessary office supplies and maintains Department audio/visual equipment
Maintains a positive supportive work environment with co-workers
Provides staffing, when necessary to other areas in Ob-Gyn and training of new personnel

What you will need:
Education: High School diploma required. College degree or equivalent education/experience strongly preferred.
Certification: N/A
Experience: Must have 2-3 years prior related experience in academic medical center or medical school
Unique or Preferred Skills: Must demonstrate excellent oral and written communicating skills. Must process excellent people, organization, problem solving, planning, analytical and communication skills. Must be able to work independently. Must deal discreetly with sensitive/confidential information regarding professional and personal performances of staff and confidential information regarding hospital affairs. Must have strong computer skills in Microsoft Word, Excel, PowerPoint, Outlook, etc.

Benefits:
Career Pathways to Promote Professional Growth and Development
Various Medical, Dental, Pet and Vision options
Tuition Reimbursement
Free Parking
Wellness Program Savings Plan
Health Savings Account Options
Retirement Options with Company Match
Paid Time Off and Holiday Pay
Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient... For full info follow application link.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.