at University of Chicago in Chicago, Illinois, United States
Job Description
DepartmentSING EVP Headquarters - Finance & Ops - CoS NL
About the Department
The Office of National Laboratories (ONL) works to provide UChicago researchers, National Laboratories leaders, and scholars with guidance, resources, and central administrative support for their pursuit of new knowledge and novel solutions to the world's most pressing problems. We work to create possibility, enabling our researchers on campus and at our national laboratories to tackle cutting-edge, big picture scientific research and to better scale their scholarship and research discoveries.
The University's stewardship of Argonne and Fermilab, on behalf of the Department of Energy, provides institutional support and unique resources that help these National laboratories tackle some of the greatest scientific and technical challenges of our time.
Fermi Forward Discovery Group, LLC (FermiForward) was recently selected by the U.S. Department of Energy's Office of Science as the management-and-operating (M&O) contractor for the Fermi National Accelerator Laboratory (Fermilab). FermiForward consists of the University of Chicago (UChicago) and Universities Research Association, Inc. (URA), with Amentum and Longenecker & Associates, Inc. as integrated subcontractors. As part of the new contract, FermiForward secured millions of dollars in commitments from more than 20 partner research universities and organizations to enhance and enable the scientific vision and amplify the impact of Fermilab across the world.
Job Summary
This newly created position is pivotal in driving the success of the FermiForward research coalition by forging strong partnerships and executing high-impact project management to deliver on FermiForward's commitments. The position requires maintaining key relationships, gathering and analyzing critical data, tracking performance metrics, and developing detailed reports that inform strategic decision-making.
The ideal candidate is highly organized, analytical, and an exceptional writer. They thrive in a fast-paced environment, operates with precision and efficiency, and takes ownership of outcomes. A strong communicator and problem-solver, ideal candidate is proactive, results-driven, and committed to execution at the highest level.
This role will report to the Director of Science Strategy within the Science Strategy Office and works closely with the Office of National Laboratories (ONL). The Science Strategy Office partners with leadership, deans, and faculty to set the University of UChicago's strategic direction in science and technology. The team enables deep, seamless collaboration between science initiatives and external partners to advance scholarship, discoveries, and technological developments on a global scale.
Given the critical importance of these commitments to Fermilab's success, the incumbent will also maintain a close working relationship with the Vice President of National Laboratories to ensure alignment and impact.
Responsibilities
- Creates processes and procedures for managing 20+ partners who have committed resources to Fermilab.
- Serves as primary point of contact for work related to FermiForward partner commitments.
- Develops and maintains relations with a range of stakeholders.
- Researches new partnership opportunities by working closely with the ONL.
- Creates, tracks, and maintains a database for the committed resources ensuring they are provided as described.
- Gathers data and develops reports to be used for communication with the VP of National Laboratories, Department of Energy (DOE), partners, and University faculty and leadership.
- Tracks progress, conducts analysis, as well as prepares for and facilitates projectmeetings.
- Develops detailed work plans, project estimates, and status reports.
- Works somewhat independently to develop detailed work plans, schedules, project estimates, resourceplans, and status reports. Assembles and leads a project team, assigns individual responsibilities, identifiesappropriate resources needed, and develops schedules to ensure timely completion of projects.
- Acts as a resource for a project team and provides analytical guidance. Interprets complex project issues and provides analytical guidance to a project team.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications
Education:
- Graduate degree in scientific, business, or another relevant field.
Experience:
- Demonstrated experience in the management of complex projects with multiple stakeholders.
- Background working on sponsored research, grant-funded research, national laboratories, or corporate contracts.
- Familiarity with applied science and innovation.
- Consulting or client-facing work experience.
Technical Skills or Knowledge:
- Knowledge of higher education, University of Chicago and/or the Department of Energy.
- Familiarity with DOE Federal Acquisition Regulations and other applicable regulations.
- Expert knowledge of Microsoft Excel.
Preferred Competencies
- Excellent project management skills.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of stakeholders in a diverse community.
- Set priorities and manage multiple projects; demonstrated experience working on a portfolio with competing priorities.
- Demonstrated ability to handle sensitive information, exercise discretion, and maintain confidentiality.
- Strong attention to detail and organizational skills.
- Advanced verbal and written communication skills.
- Work independently and as part of a team.
- Operate in a fast-paced environment and deal with ambiguity.
- Familiarity with central administration within a complex research university environment.
Working Conditions
- An alternative work schedule is offered, in office 2 days per week, work from home 3 days per week. However, there may be times that attendance in office will be required.
- Minimal physical effort. Typical tasks include keyboarding, bending, stooping to reach files, light lifting, sitting, standing.
- Some evening or weekend work may be required on occasion.
- Travel to and from Fermilab or partner institutions on occasion.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- References Contact Information (3)(required)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$99,000.00 - $110,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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