Administrative Assistant

at Apex Systems in Naperville, Illinois, United States

Job Description

Job#: 2065806

Job Description:

Administrative Assistant

Location: Naperville, IL -initially fully onsite during training, will move to 3 days onsite after training.

Pay Rate: $22-24/hr

We are seeking a dedicated and detail-oriented Contractor to join our team. The primary role of this position involves processing gas and electric deals utilizing the customer relationship management (CRM) system. This individual will also be responsible for scanning hardcopy files and matching them accurately with records in our CRM system. This role is critical to maintaining the integrity and efficiency of our day-to-day business operations.

Key Responsibilities:

· Process Usource gas and electric deals using Salesforce CRM with a high level of accuracy and efficiency.

· Partner with the sales team to obtain customer usage data.

· Obtain quotes from gas and electric suppliers and prepare proposals for the sales team to send to end-use customers.

· Scan hardcopy files and ensure they are correctly paired with corresponding records in the Salesforce CRM system.

· Maintain organized and up-to-date records in the CRM to support business operations.

· Collaborate with team members to resolve any discrepancies in documentation or data entries.

· Assist in the improvement of process workflows to enhance operational efficiency.

· Communicate effectively with internal teams to provide updates and feedback on deal processing statuses.

· Adhere to all company policies and data security protocols.

Qualifications:

· Proven experience working with Salesforce CRM or similar customer relationship management systems.

· Strong attention to detail and a high degree of accuracy in data entry and record-keeping.

· Ability to handle and organize large volumes of paperwork and electronic data.

· Competency in scanning and digitizing hardcopy documents.

· Excellent organizational skills and the ability to manage multiple tasks simultaneously.

· Strong problem-solving abilities and a proactive approach to resolving issues.

· Good communication and teamwork skills to ensure effective collaboration with colleagues.

· Prior experience in the energy sector or deal processing is a plus.

Preferred Qualifications:

· 5+ years relevant experience or equivalent combination of post high school level academic work (some college) and relevant work experience.

· Associates degree preferred.

· Experience in developing presentations and spreadsheet reports and demonstrated proficiency in analytics strongly desired.

Required Education:

· High school diploma or equivalent required.

· Additional certifications or coursework in CRM systems, data management, or a related field is a plus.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide. https://www.eeoc.gov/eeo-policy-statement