REMOTE Sr. Project Coordinator (2071763)

at Apex Systems in CHICAGO, Illinois, United States

Job Description

Full Job Description

Job#: 2071763

Job Description:

Project Coordinator

Remote + occasional travel to LaCrosse, WI (once or twice per quarter for 3-4 days at a time)

Long term contract (option for contract to hire based on performance + opportunity for growth to Project Manager)

• Additional notes: EDI coordination responsibilities
• No EDI configuration experience will be required
• 20 documents related to invoices that must be completed before EOY
• Another example would be Walmart – they are now a large client of City Brewing and they need to get them set up with EDI transactions
• Project Coordinator will be responsible for coordination between development, testing, and Program Management teams as well as keeping PMO Director up to date on status
• Tactical coordination (status updates, meeting coordination, follow up between stakeholders for documentation, etc.)
• Ideal candidate background: Customer Success within manufacturing/transportation/logistics with EDI familiarity
• IT Project Management skills are not required – they are able to bring PM knowledge up to speed

Position Summary

The Senior Project Coordinator plays a critical role in supporting the execution and delivery of key projects across the organization. This role partners closely with Project Managers and cross-functional stakeholders to drive task completion, maintain project documentation, monitor timelines, and ensure consistent communication and reporting.

Key Responsibilities

• Support end-to-end project lifecycle activities from initiation through closure.
• Maintain and track project schedules, action logs, and deliverables.
• Coordinate and schedule meetings, workshops, and stakeholder communications.
• Prepare meeting agendas, capture notes, and follow up on action items.
• Update project trackers, dashboards, and status reports regularly.
• Manage document control and versioning for project artifacts.
• Assist with risk, issue, and change tracking logs.
• Ensure alignment with PMO standards, templates, and governance practices.
• Liaise with vendors, contractors, and internal teams to ensure timely delivery.
• Contribute to continuous improvement of project coordination processes.

Qualifications

• Bachelor’s degree in Business, IT, Engineering, or related field.
• 3–5 years of experience in project coordination, ideally in a fast-paced or regulated environment.
• Familiarity with project management tools (e.g., Microsoft Project, Smartsheet, Asana, or MS Planner).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook).
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and work independently with minimal supervision.

Preferred Skills

• Experience working in a PMO or with cross-functional enterprise project teams.
• Exposure to Agile or Waterfall project methodologies.

EEO Employer