Assistant Coach Sport Operations, Softball - Division of Intercollegiate Athletics - 1031211-6689

at University of Illinois in Urbana, Illinois, United States

Job Description

• Strategic Leadership -
  • Oversee the daily set up for practice or gameday.
  • Assist in game planning and preparation with coaching staff.
  • Manage statistics during gameday.
  • Assist the Head Coach in strategic planning, compiling and analyzing data for gameday.
  • Liaison with Coaching staff and administration.
  • Monitor and analyze overall program budget, including proposed travel budget annually.
  • Facilitate equipment, apparel orders and inventory with equipment staff.
  • Authorized to make P-card and T-card purchases on behalf of the assigned sport.
  • Manage the team per diem card program for current student-athletes, staff, and for official visits.
  • This includes working with Financial Operations to order cards and reporting lost/stolen cards.
  • Prepare requisition for purchase order request for departmental purchases either thru iBuy or the Banner system. Contact vendors for Banner establishment.
  • Coordinate with Business Office if special payment arrangements need to be made with vendors.
  • Coordinate travel arrangements for the team/staff and manage needs during home and away competitions related to team communication, itineraries, equipment needs, team meals and per diem cards.
  • Process expense reports for head and assistant coach. This includes team travel, competitions, recruiting and other miscellaneous reimbursements.
  • Oversee that all policies are being followed to support DIA, campus and NCAA
  • Support the coordination with negotiating the terms for game contracts, including, but not limited to guarantees, locations and or/logistics
• Communication -
  • Manage branding strategy for Illinois Athletics and, the head coach, by coordinating and developing a communication plan and schedule for the Head Coach.
  • Serve as the strategic communication, media relations, donor relations. Analyze the effectiveness of external and internal communications and implement changes as needed.
  • Create, implement and cultivate recruitment and outreach plans with key recruiting constituents.
  • Create, send and document correspondence on behalf of the head coach, including managing print and social media communication.
  • Coordinate official campus visits for recruits and their guardian/guest, while ensuring the NCAA rules are followed.
  • Design, coordinate, and organize activities as they relate to the alumni relations, community services and outreach efforts.
• Administrative -
  • Collaborate on team building activities and team specific function.
  • Create the Time Management Plan using Teamworks.
  • Create and submit the APEC forms each semester on behalf of the sport program.
  • Track and submit letter winner awards annually on behalf of the sport program.
  • Coordinate scheduling facilities usage and preparation for practices and games.
  • Coordinate with Event Management staff for all game day operation's needs.
  • Coordinate with Marketing and Promotions staff to provide game/tournament logistical information.
  • Formulation and organization of data analysis in a manner useful to strategic team improvement.
  • Coordinate housing for newcomers, preseason and campus breaks.
  • Coordinate courtesy car exchanges with the development staff on behalf of the coaching staff.

• Maintain knowledge of and compliance with specific NCAA, Big Ten Conference, and institution rules as they related to this position is required