at Southern Illinois University Edwardsville (SIUE) in Edwardsville, Illinois, United States
Job Description
Positio Title: Business Administrative Associate (CS25-268)
Location: Edwardsville, IL
Division: Facilities Mgmt
Apply Before: 00833
Department: Facilities Mgmt
FLSA: Non-Exempt
Description: Description
Overview:
Do you have a sixth sense for spreadsheets? Can you tame budgets before your morning coffee? Do you love the idea of being the behind-the-scenes hero who keeps both Facilities Management and the Police Department running like a well-oiled (and fully funded) machine?
Southern Illinois University Edwardsville is seeking a Business Administrative Assistant (CS25-268) who's equal parts budget guru, operations maestro, and organizational ninja.
What You Will Do:
- Master of the Money - Create, adjust, and manage the full budget suite for Facilities Management (FM) and the Police Department (PD). You'll be the go-to for all things dollars and sense.
- Liaison Extraordinaire - Be the central contact for all business affairs and operations - translating between departments, solving mysteries, and putting out (financial) fires.
- Boss Mode - Supervise FM staff involved in business ops like a pro - mentoring, managing, and motivating your team to greatness.
- Payroll Powerhouse - Own the payroll process for both units. You're the timecard titan.
- Accounts Jedi - Independently manage accounts payable and receivable. You'll know who's paying who, when, and why - before they even do.
- Request Wrangler - Handle all internal and external service requests across four campuses. Think of yourself as the mission control for maintenance, renovations, and special projects.
- Task Tracker Supreme - Monitor every project's status, billing, assignments, and cost like a financial Sherlock Holmes.
At SIUE, we believe in excellence, innovation, and supporting the people who make our university thrive. You'll be part of a team that values your expertise, supports your growth, and trusts you to take the wheel when it comes to financial and operational leadership.
Ready to bring order, balance, and budgetary brilliance to SIUE? Apply now and help us build a better, smoother, and more efficient future-one invoice at a time.
Minimum Acceptable Qualifications
-Bachelor's degree in Business, Accounting, Finance or related field
-5+ years progressive experience and responsibility with a thorough understanding of business and financial operations (budgeting and accounting experience)
-2+ years experience with extensive job costing of various cost elements to multiple sources of funds and years can be concurrent
Preferred Qualifications:
-Master's Degree in Business, Accounting, Finance, or related field
-3+ years experience in higher education financial affairs and budgeting
-3+ years supervisory experience.
Demonstrated expert level knowledge in Microsoft Excel, including experience developing and working with financial forecasts and models. Strong management, organizational, communication, and interpersonal skills. Detailed knowledge of complex accounting and fiscal management principles, as well as university, state, and federal policies and regulations. Knowledge of personnel management principles and procedures. Knowledge of basic managerial and administrative skills needed to make decisions, set deadlines, plan and schedule work flow, and communicate effectively with internal and external administrators. Familiarity
Equal employment opportunity, including veterans and individuals with disabilities.
PI273603201
To view full details and how to apply, please login or create a Job Seeker account