Office Administrator - Part Time - JR0003582-3804

at Ring Container Technologies in Rockford, Illinois, United States

Job Description

• Responsible for the coordination of a variety of administrative functions which may include, shipping, receiving, production reports, employee records, and associated paperwork, recruiting and interviewing, as assigned and under the direction of the Plant Manager or Office Manager, in compliance with corporate policies and procedures.
• Perform Employee Services responsibilities at the plant, to include but not limited to:
  • Ongoing recruiting of talent and open positions
  • Initiate and ensure completion of candidate/new hire assessments, background screenings and e-verify documents.
  • Set up & maintain employee Workday files and associated documents
  • Maintain employee vacation requests, medical records, training records, etc.,
  • Act as liaison between employee and plant/upper management
  • Perform new hire orientation
  • Perform new hire and/or random drug testing
  • Maintain employee files, vacation request, and new hire documentation
• Benefits
  • Administer enrollment and coverage changes
  • Liaison with plant employees
  • Promotes company wellness program
• Coordinate employee training when policy changes occur
• Answer telephone and greet visitors in a professional and courteous manner consistent with Ring Container Technologies standards
  • May communicate with customers on requests, complaints,
  • Direct calls to appropriate individuals, take/relay accurate messages, and screen calls when necessary
  • Maintain visitor log and call log
  • Greet applicants and accept applications
  • Maintain confidentiality agreement files; ensuring all new and returning visitors sign agreement on an annual basis
• Maintain sufficient office supply and cleaning supply levels
  • Coordinate purchase needs with all staff members
  • Maintain all supply purchases within assigned budget
  • Maintain housekeeping in front office, storage closets, break room and restrooms
• Schedule and coordinate plant programs, including but not limited to hearing tests, training, picnics, community events
  • Assist with travel for employees participating in events outside of normal plant operations
• Prepare memos, letters, meeting minutes, etc., as requested by Plant Manager
• Maintain petty cash fund, balances and file reports to headquarters
• Complete UPS and Federal Express records for shipment
  • Forward delivery receipts and approved invoices to headquarters for timely arrival
• Attend all training and meetings designated for the Office Administrator position
• May perform duties and responsibilities of Warehouse Manager as needed
• Must have excellent communication skills; ability to interact with applicants, employees at various plant locations, as well as all headquarters employees and company sales group. May also interact with supplier representatives, sales and accounting, as well as plant visitors.