at atOrchard LLC in Chicago, Illinois, United States
Job Description
Entry-Level Accounts Payable/Accounts Receivable SpecialistRemote Work, must be located in Texas.
@Orchard LLC, a nationally recognized SBA-certified Woman-Owned Small Business (WOSB) and 8(a) professional services company, is seeking a motivated individual looking to build their career in Accounting & Finance or Business Operations to join our virtual team as an Accounts Payable/Receivable Specialist. This is an excellent opportunity for someone who wants to join a firm where they can develop a pathway into Finance or Business Operations and be rewarded for their commitment and hard work while working remotely.
We are seeking a highly motivated and detail-oriented Junior Accounts Payable/Accounts Receivable Specialist to join our finance team. The successful candidate will be responsible for supporting both the accounts payable and accounts receivable functions, ensuring accurate and timely processing of financial transactions. This role requires strong organizational skills, a keen eye for detail, and a willingness to learn and grow within the accounting department.
Key Responsibilities:
Accounts Payable (AP):
- Process and verify invoices, ensuring proper coding and approval.
- Match purchase orders to invoices and resolve discrepancies.
- Prepare and process electronic transfers and payments.
- Reconcile vendor statements and resolve vendor inquiries promptly.
- Maintain accurate vendor files and records.
- Assist with month-end closing procedures related to accounts payable.
- Generate and send out invoices to customers.
- Monitor accounts to identify overdue payments.
- Communicate with customers regarding outstanding balances and payment arrangements.
- Apply customer payments accurately to customer accounts.
- Reconcile customer accounts and resolve discrepancies.
- Assist with collections efforts as needed.
- Maintain accurate customer files and records.
- Assist with data entry and maintenance in the accounting system.
- Reconcile bank statements and other general ledger accounts.
- Support the finance team with ad-hoc projects and tasks as assigned.
- Contribute to process improvements within the AP/AR functions.
- Maintain confidentiality of financial information.
- An Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
- 0-2 years of experience in an accounting or administrative role, with exposure to AP/AR functions (internship or part-time experience is acceptable).
- Proficiency in Microsoft Office Suite, especially Excel and Google Workspace.
- Familiarity with accounting software such as QuickBooks is a strong advantage.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Ability to work independently and as part of a team.
- Competitive salary and benefits package, including 10 days PTO to start.
- Opportunities for professional growth and development.
- A supportive and collaborative remote work environment.
Established in 2010, @Orchard has an exceptional reputation, providing talent acquisition solutions to time-sensitive, talent scarcity issues to deliver better talent management ROI. Our specialty lies in the critical area of program talent acquisition and resource management, not in one narrow skillset, but across many areas of technical and functional delivery. To learn more about our other exciting opportunities, visit our Jobs Page at www.atorchard.com. To view full details and how to apply, please login or create a Job Seeker account
