ADMINISTRATIVE ASSISTANT I

at Department of Human Rights in Chicago, Illinois, United States

Job Description

Position Overview

Under the supervision of the Executive Director of the CDHC, functions as Staff Assistant and provides overall administrative support for the CDHC. Provides administrative support for the development, implementation, execution and management of the Illinois Hate Crime and Bias Incident Helpline. Provides administrative support to CDHC staff in the development, preparation and maintenance of reports for use by CDHC management team. Coordinates meetings and services. 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program




• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance




• 3 Paid Personal Business Days annually




• 12 Paid Sick Days annually (Sick days carry over from year to year)



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  10-25 Days of Paid Vacation time annually – (10 days in year one of employment)

  
  

  • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

• 13 Paid Holidays annually, 14 on even numbered years

• Flexible Work Schedules (when available dependent upon position)

• 12 Weeks Paid Parental Leave

• Deferred Compensation Program – A supplemental retirement plan

• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans

• 5% Salary Differential for Bilingual Positions

• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

• Serves as staff assistant providing administrative support to the Executive Director and staff of the Commission on Discrimination and Hate Crimes (CDHC).


• Provides administrative support for the development, implementation, execution and management of the Illinois Hate Crime and Bias Incident Helpline.


• Coordinates and completes special projects of a complex and confidential nature.


• Coordinates and schedules internal and external meetings and communications and provides other office support functions.


• Coordinates CDHC service/functional interdependencies between the CDHC and the Department of Human Rights and its divisions/ sections/units.


• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.


• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

• Prefers at least two (2) years’ experience with intermediate knowledge of preparing and assisting entities such as Commissions, Boards or similar organizations with board of directors. 


• Prefers at least two (2) years’ experience and intermediate proficiency of Microsoft applications such as Word, Excel, Lists, Teams, and PowerPoint, or similar.


• Prefers at least two (2) years’ experience and intermediate proficiency in the organization, prioritization, and management of multiple tasks in a timely manner.


• Prefers at least two (2) years’ experience and intermediate knowledge in writing and editing clear, concise reports and other written communications.


• Prefers at least two (2) years’ experience and intermediate proficiency in handling stressful situations and public speaking clearly including speaking about the Commission’s work countering hate and bias. 


• Prefers at least two (2) years’ experience and intermediate knowledge of using discretion in handling confidential situations and information in a public or private organization.

• Requires completion of a background check and self-disclosure of criminal history.


• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

The Illinois Department of Human Rights (“IDHR”) is a state agency charged with the enforcement of the Illinois Human Rights Act (“Act”). The Act prohibits unlawful discrimination in Illinois with respect to employment, real estate transactions, financial credit, and public accommodations (including education). IDHR protects and guarantees the rights of all Illinoisans to be free from unlawful discrimination by receiving and investigating claims of unlawful discrimination. Moreover, the Act prohibits retaliation against a person who has opposed that which is reasonably and in good faith believed to be unlawful discrimination; prohibits the aiding, abetting, compelling or coercion of a person to commit a violation of the Act; and prohibits the willful interference with the performance of a duty or the exercise of a power by the Department or one of its officers or employees. At the forefront of protecting civil rights, IDHR welcomes all candidates for employment to apply for any position for which they are qualified. Join IDHR in its mission to secure an Illinois free from discrimination.