Document Controller

at WSP USA in Chicago, Illinois, United States

Job Description

This Opportunity

WSP is currently initiating a search for a Document Control Specialist for our Duluth MD office. This role can also be based in Minneapolis, MN or Chicago, IL.

Your Impact

Duties and Responsibilities:

+ Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.

+ Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.

+ Implement an efficient work-flow process, monitor daily activity, and implement modifications.

+ Work within the existing Electronic Document Management System (EDMS).

+ Knowledge of document management process, procedures, and systems.

+ Provide Document Management support to the entire project team.

+ Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.

+ Process Incoming/Outgoing documentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.

+ Familiar with the Submittal and RFI Packages Procedure and Processes.

+ Work with project department leads to ensure timely processing of documentation. May occasionally be required to manage day-to-day operations of the Document Control Team.

Who You Are

Minimum Qualifications:

+ Bachelor’s Degree or equivalent experience

+ 1-3 years of project experience in a Document Control or similar role, working in transportation infrastructure development or the construction industry.

+ Must have experience with Microsoft Office.

+ Experience with SharePoint, Autodesk Construction Cloud (ACC), Bluebeam, and Microsoft 365 is preferred.

+ Excellent organization, coordination, and prioritizing skills.

+ Strong reading, comprehension, and written retention skills.

+ Exhibit good problem solving skills and superior attention to details.

+ Exceptional client relations and customer service skills.

+ Energetic, self-motivated, and quick to learn with a focus on continuous improvement.

+ Ability to work in a team or independently in a multi-disciplinary team environment.

+ Maintain confidentiality at all times.

+ Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.

+ Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation:

Expected Salary (all locations): $75,000-80,900/year

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.