Business Manager

at Northeastern Illinois University in Chicago, Illinois, United States

Job Description

• Provide Chief Information Officer with on-demand financial analysis, projections and reporting and summary information.

• Provide support of all University Technology Services units on project funding and forecasting operational expenses.

• Preparation of unit budgets and exercises control of expenditures on state, local and contract funds.

• Reconcile financials with University ERP data records.

• Complies with University financial standards and state procurement agency policies.

• Perform internal utility chargeback billing.

• Maintain historical financial records and be able to recall documents for audit reviews.

• Collaborates with and/or serves as a liaison to agencies, administrators, departments, stakeholders, and/or vendors relative to the business and/or fiscal operations of a unit(s). 

• Maintains and manages records for business and/or fiscal operations; assists in the review, preparation, and/or management of contracts. 

• Acts as a technical and administrative resource; represents the unit(s) at various meetings, conferences, and/or on committees.

• Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience. 

• Ability to work independently and effectively organize and prioritize multiple tasks.

• Provide office management support for all of University Technology Services units.

• May have direct management over office support personnel.

• Manages departmental procurement process including purchase, coordinate the delivery of goods and services, ensure goods and services are in accordance of state of Illinois standards and ensure payments to vendor are processed in a timely manner.

• Responsible of all departmental human resource related clerical duties, ensure inter-departmental correspondence.

• Track and renew all contractual software and maintenance agreements.

• Understand and maintain vendor contractual data. Be able to competently negotiate terms and agreements with vendors.

• Coordinate and assist in the tracking of unit inventories, ensure accuracy and is completed in a timely manner.

• Ensure audit cycle management response is timely and accurate. 

• Helps to coordinate and manage event related support for the UTS team. 

• Facilitates and chairs any UTS related hiring committee for any open positions.