HR Coordinator (Talent Acquisition)

at MEAU in Vernon Hills, Illinois, United States

Job Description

POSITION SUMMARY

Under minimal supervision, responsible for contributing to the execution of MEAU’s workforce strategy. Acting as the primary point of contact for job applicants, ensure a seamless hiring process that attracts and retains high-performing employees who align with MEAU’s values. Work within the talent acquisition function to continuously improve upon our internal processes and candidate experience by scheduling interviews, managing applicant tracking systems, organizing new hire orientation, arranging career fairs, and assisting with a variety of other recruitment-related tasks. This role will also manage the life cycle for our temporary workforce.

Additionally, responsible for supporting HR department efforts for a variety of administrative tasks such as maintaining employee files, assisting with major department initiatives and projects, data entry and invoice processing.

POSITION DUTIES AND RESPONSIBILITIES

Recruiting (50%)

• Responsible for full cycle recruitment efforts for approximately 3-5 positions on a regular basis.
• Act as support administrator for Applicant Tracking and Onboarding software (Rival)
• Follow and execute MEAU’s established recruiting process for assigned roles
• Source potential candidates through various channels, including job boards, social media, and professional networks to identify qualified candidates
• Assist in reviewing and screening resumes and applications to identify qualified candidates
• Schedule and coordinate interviews, both in-person and virtual, ensuring all necessary arrangements are in place
• Provide exceptional candidate experience by communicating timely and effectively with candidates throughout the recruitment process
• Support hiring managers and HR team members throughout the recruitment process to ensure consistency in quality communication for the team and the candidate.
• Assist in drafting and sending offer letters and employment contracts
• Process new hire background screenings and reference checks
• Support the onboarding process by ensuring all necessary paperwork is completed and new hires and hiring managers have the information needed for a smooth transition
• Support HR department by organizing bi-monthly New Hire Orientations
• Communicate regularly with the HR Recruiting team for the purpose of keeping up to date on position status and any changes to the workforce plan
• Prepare reports on new hire metrics (e.g., time-to-fill, time-to-hire and source of hire) and complete month-end reports in a timely manner
• Design candidate experience surveys and analyze feedback
• Work with partner recruiting agencies and maintain good relationships as required

Temporary Administration

• Administer all aspects of temporary workers by communicating company needs with agencies and holding temporary worker orientations
• Maintain relationships with key staffing agency contacts and ensure contracts are up to date for all agencies
• Create and send HR Notifications (HRNOTOs) regarding incoming and departing temporary workers
• Process temporary to direct hire conversions via Rival onboarding software
• Process all invoices from temporary worker partner agencies
• Administer temporary semi-annual bonus program

Career Programs and Events

• Responsible for the recruitment of MEAU interns and the coordination with hiring managers
• Responsible to lead career events for
  
  
  
  Equal employment opportunity, including veterans and individuals with disabilities.
  
  

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