at Illinois Wesleyan University in Bloomington, Illinois, United States
Job Description
This position processes all cashiering activities for the University ensuring that transactions are properly documented and recorded. The position reconciles cash balances, performs and monitors bank deposits, gathers and organizes financial data for periodic audits, assists with bank reconciliations and other accounting projects in the Business Office, as needed. This position processes student payroll, provides assistance with student accounts billing, reconciliation, and provides customer service to students, families and employees. Serve as backup to employee payroll and accounts payable when necessary. This is a full-time, 12 month, on-campus position. Generous benefits include health, retirement, considerable time off, and access to multiple tuition programs for employees and dependents.
Responsibilities:
- General accounting functions; prepare monthly journal entries; reconciliations of assigned general ledger accounts and assist with year end financial audit; record and reconcile gifts to endowment; keep track of construction project invoices; update and record monthly entry for gift annuities; responsible for Sodexo departmental payments and follow-up of outstanding invoices
- Cashier and customer service; manage transactions involving payment forms of cash, checks and credit card including online payments; balance daily cashier reports and prepare bank deposits; process all remote bank deposits and weekly physical deposit; audit the cash reports for proper posting to the general ledger; journal entries for Transact online student accounts; manage Business Office window, serving as first point of contact
- Student Accounts; answering student/family inquiries over phone, email and at the Business Office window; assist in clearing tuition accounts for registrations and placing holds on delinquent accounts; serve as backup to Staff Accountant
- Student Payroll and backup to employee payroll; contact/train employees and supervisors about timely processing to avoid manual entries; run Banner process to pull in student timecard, and employee payroll when required; print checks and run direct deposit
- Accounts Payable backup; enter invoices/non-invoices into Banner; review all documentation for non-invoices to ensure reimbursement meets IWU guidelines; review invoice in ensure accuracy; run process to get requests to check printing stage; follow up on uncashed Accounts Payable checks
