at University of Chicago in Chicago, Illinois, United States
Job Description
DepartmentF&A FIN - Procurement Services Solutions
About the Department
Procurement and Payment Services, located within Financial Services, partners with the campus community to ensure that all University procure-to-pay functions adhere to University policies, IRS regulations, and generally accepted standards. Procurement and Payment Services works with our customers to properly manage all aspects of the procure-to-pay cycle in a timely fashion to meet customer (supplier, faculty, and staff) needs and expectations.
Job Summary
Reporting to the Director, Procurement and Payment Services, the Manager, Procurement and Payment Systems, Processes and Reporting leads the team responsible for the continuous improvement of the policies, processes, systems and reporting that support the University's Procurement and Payment activities.
Responsibilities
- Leads the project team of Supply Chain professionals assembled to drive results for the enterprise-wide strategic sourcing initiatives.
- Establishes and maintains excellent working relationships with a variety of stakeholders including F&A leadership, campus stakeholders, external constituents and procurement and payment colleagues within the Medical Center and the University affiliates.
- Identifies, manages, organizes, and monitors sourcing and spend management initiatives to ensure the work scope, schedule, quality and financial objectives are met.
- Assists the Procurement and Payment teams with the development of individual plans and the timely resolution of issues.
- Serves in a quality assurance capacity across sourcing initiatives and establishes a framework for status reporting on an individual and combined project basis.
- Hires, trains, evaluates, leads, and develops the activities of six employees who perform solution and program support roles for the Procurement and Payment processes.
- Manages the team engaged in all functional system support activities for Procurement and Payment systems including eProcurement, Check Request, Expense Reporting, Contract Management and website maintenance.
- Acts as a liaison between campus stakeholders, University technical functions, third party software suppliers and the Procurement and Payment Services organization.
- Leads the reporting aspects of the Procurement and Payment Services team including department Scorecard, Operational Reviews, Diversity and Geographic reporting.
- Provides support for procedure and policy updates as they relate to Procurement and Payment Services.
- Develops and completes departmental goals, including identifying and implementing continuous improvement efficiencies.
- Effectively handle highly sensitive, and often highly confidential, university information using exemplary judgement, tact and diplomacy.
- Guides correspondence with University faculty and staff with regard to purchases of software, equipment and services.
- Establishes the team's priorities for requests for proposal, requests for information, and requests for quote processes.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications
Education:
- Bachelor's degree in business administration, supply chain or related field.
Experience:
- Understanding of strategic sourcing, sourcing process and strategy.
- Five years of experience in a managerial role.
- Strong project management experience including knowledge of implementation methodologies, project work planning and status reporting
- Managing small teams and mentor non-reporting staff members.
- Familiar with supplier contract negotiations.
- Background in a customer service environment.
- Indirect procurement category, such as administrative, facilities, human resources, information technology, research, and travel, sourcing experience.
- Previous experience in a higher education institution.
Technical Skills or Knowledge:
- Prior experience with an ERP system, preferably Oracle Fusion.
- Familiarity with administrative processes, procedures, and systems within a university setting.
- Use analytical techniques to reconcile financial data and review and process financial documents.
- Proficiency in the use of spreadsheet and database software.
- Thorough knowledge of Procure-to-Pay principles, practices and techniques
- Strong supplier relationship building and contract negotiation skills.
- Knowledge of interfaces between Procurement and Payment applications and other financial systems.
- Basic knowledge of accounting principles and accounts payable practices/technique.
- Proficient with Microsoft Excel, Word, and databases.
Preferred Competencies
- Openness to change, adapts, and works effectively in a variety of situations, individuals or groups.
- Demonstrated managerial, team leadership, critical thinking and problem-solving skills are essential.
- Superior organizational skills, including the demonstrated ability to build consensus among a diverse stakeholder base.
- Proven ability to think strategically while planning, organizing, coordinating and directing multiple projects and activities with varied requirements and deadlines in support of a complex agenda.
- Strong financial acumen including exposure to administrative, budgetary and cost containment metrics.
- Enforce policies and continuously focus on process improvement.
- Excellent written, verbal and presentation skills.
- Participate as a team player and positively influence group activity.
- Engagement - foster relationships by hearing, recognizing, and valuing others.
- Communication - open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
- Productivity - generate results that move The University of Chicago toward achieving its goals.
- Accountability - clear sense of ownership and take personal responsibility for actions.
- Adaptability - respond to changes willingly and recognize when to adjust based on the situation.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
People Manager
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$89,250.00 - $115,500.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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