at BWAY Corporation in Oak Brook, Illinois, United States
Job Description
JOB DESCRIPTIONWe are seeking a detail-oriented and organized individual to join our team as a Bilingual Administrative Assistant. In this role, you will provide crucial administrative support for our TN program, ensuring smooth operations and compliance with the regulations of the United States Mexico Canada Agreement (USMCA).
As a Bilingual Administrative Assistant, you will manage documentation, coordinate communication, and assist with various administrative tasks related to the TN program. Your ability to handle multiple priorities, maintain accurate records, and work collaboratively with internal and external teams will be essential for success in this role.
Responsibilities:
- Assist in the preparation, processing, and documentation of TN visa applications, ensuring compliance with USMCA regulations and internal policies.
- Maintain and update TN program records, including employee information, visa expiration dates, and documentation requirements.
- Coordinate with internal departments and external contacts to gather necessary documents, signatures, and information for TN visa applications.
- Prepare and submit TN visa applications to the appropriate government agencies, ensuring accuracy and adherence to established timelines.
- Monitor and track the status of TN visa applications, communicating updates and resolving any issues or delays.
- Serve as a point of contact for employees, providing guidance and support regarding TN visa requirements, documentation, and processes.
- Assist in the preparation of reports, presentations, and training materials related to the TN program.
- Stay informed about changes to USMCA regulations and other relevant immigration policies, ensuring compliance and updating internal procedures accordingly.
- Collaborate with cross-functional teams to improve processes, enhance efficiency, and ensure a positive experience for employees participating in the TN program.
- Maintain confidentiality of sensitive information and handle data with integrity.
- Previous experience in an administrative or support role, preferably with exposure to immigration processes or related areas.
- Familiarity with visa application procedures and documentation requirements is a plus but not required.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
- Strong attention to detail and accuracy in record-keeping.
- Exceptional written and verbal communication skills.
- Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration platforms.
- Ability to work independently as well as in a team-oriented environment.
- Demonstrated professionalism, integrity, and discretion when handling confidential information.
- Familiarity with HR processes and experience working with diverse teams is a plus.
ABOUT US
Do you want to work with people who are dedicated to innovation and making the world a better place? Do you want to build a career with a company that provides opportunities for growth and development?
Mauser Packaging Solutions is that company.
Our mission is to help our customers achieve better sustainability with their packaging. And we do that by giving our people the opportunity to do important work, solve interesting problems and be part of a diverse, forward-looking team.
At Mauser Packaging Solutions, you can be proud to work for a company that's always striving to innovate and serve customers better-and help them be better stewards of the environment.
Whether you're a seasoned professional-or just beginning your career-there's a place where you can help make a difference at Mauser Packaging Solutions. Join us!
Mauser Packaging Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. To view full details and how to apply, please login or create a Job Seeker account
