Accounting Officer - 1031896-6689

at University of Illinois in Urbana, Illinois, United States

Job Description

• Process departmental purchases using various purchasing mechanisms (P-Card, T-Card, iBuy and Purchase Orders). Verify the accuracy of the chosen fund, availability of funds, appropriateness of transaction and confirm that the purchase follows University policy and procedure.
• Process and review vendor invoices for completeness and accuracy, which includes verifying the item description, quantity, unit and extended prices, with the items ordered.
• Reconcile P-Card transactions and monthly statement. Ensure all charges are allowable and properly coded according to University policy. Record deposit receipts into the Business Office Log for tracking and reconciliation.
• Arrange travel, manage travel expenses and process reimbursements. This includes airfare, hotel reservations, rental cars, etc. for Division staff.
• Process labor redistributions and Journal Voucher transactions.
• Process billing for the department.
• Resolve problematic purchases, reimbursements and any other problematic transactions while working with University Payables, Purchasing or other campus unit as necessary to resolve issues.
• Manage the DPS general email, respond to requests promptly or route email as needed. Manage the storage and disposal of financial documentation. Other duties as assigned.

• High school diploma or equivalent.
• Any one or combination totaling two (2) years (24 months) from the categories below:
  • Course work in accounting, as measured by the following conversion table or its proportional equivalent:
    • 9 semester hours equals two (2) years (24 months)
  • Course work in any discipline as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • Associate's Degree (60 semester hours) equals eighteen (18) months
    • 90 semester hours equals two (2) years (24 months)
  • Work experience in bookkeeping, office support, or closely related experience.

• Strong written and verbal communication skills.
• Knowledge of basic business administration and public administration.
• Basic knowledge of current law enforcement and criminal justice organization and operations.
• Working knowledge of University structure, organization and administration.
• Working knowledge of University policy and procedure related to purchasing, travel, grants and contracts.
• Working knowledge of laws defining the delivery of government contracts issued to various University departments.
• Working knowledge of various software and web-based programs; Microsoft Word, Access, Excel, Banner, EDDIE (Enterprise Data Delivery Information Environment), Chrome River, iBuy, FABWEB, DocDIRECT.
• Ability to complete work within established deadlines with strong attention to detail.
• Knowledge of University policies and procedures related to payroll, purchasing, travel, grants and contracts.
• Ability to handle confidential information appropriately.