ADMINISTRATIVE SECRETARY

at Illinois Department of Children & Family Services in Waukegan, Illinois, United States

Job Description

Job Requisition ID: 49212 
Closing Date: 09/02/2025
​Agency: Department of Children and Family Services
Class Title: EXEC SECRETARY III - 14033 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Full Salary Range $5,384 - $7,631/Month Anticipated Starting Salary $5,384 /Month
Job Type: Salaried
Category: Full Time 
County: Lake
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

IT IS HIGHLY RECOMMENDED THAT YOU UPLOAD COLLEGE TRANSCRIPTS AND RESUME.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Administrative Secretary.  Subject to management approval, this position will serve as administrative secretary in the Regional Administrator’s Office.  The position will gather and research information, perform follow up on requests by the Regional Administrator, and receive and screen visitors.  This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong communication skills.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

• Serves as administrative secretary in the Regional Administrator’s office.
• Keyboards a variety of complex, technical, and confidential material relating to Departmental policy formulations and implementation.
• Attends and provides input into various staff meetings to remain informed of proposed changes in current policy and regional activity.
• Receives and screens callers and visitors in the Regional Administrator’s office.
• Maintains general and confidential files of correspondence and other materials for the Regional Administrator and staff.
• Makes travel arrangements for the Regional Administrator and staff.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.