at Volt Management Corp. in Springfield, Illinois, United States
Job Description
Thrive with Volt!Volt is immediately hiring for a Senior Executive Assistant in New York, NY .
As a Senior Executive Assistant you will:
Be responsible for executive support and team related administration for dual support of an SVP and VP. The ideal candidate is able to tactfully and effectively manage the office of these executives in a fast-paced, dynamic environment. The candidate should have the ability to complete a high volume of tasks with creative resourcefulness and little guidance, a strong attention to detail, outstanding interpersonal and communication skills, the ability to exercise good judgment and confidentiality.
Coordinating/confirming all matters for heavy calendar load of mainly internal meetings. This entails the coordination with other executive offices, managing the video conference, dial-in and room details, and coordinating meetings over multiple time zones.
Provide additional administrative and office support such as setting up video calls, booking conference rooms, answering incoming phone calls, detailing messages, distributing mail, scanning and tracking documents, maintaining subscriptions, communicating to the department about events and trainings, and ordering supplies.
Managing all travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management.
- Coordinate team and departmental events and outings
- Interaction with various internal departments, IT support, other Administrative Assistants, external organizations and executive management globally
- Support basic office functions as required (i.e. maintain copy/supplies room, stock kitchen supplies, sort mail)
- Assist with special projects as needed
- Provide coverage for other departmental Executive Assistants as necessary
This is a full-time hybrid 6-month opportunity.
Schedule: Monday-Thursday on-site in New York, NY and Fridays remotely from home with possibility of overtime but not guaranteed.
Hours: 9:00am-5:00pm EST.
The ideal candidate must have:
- Polished, poised, senior-level executive assistant experience with a minimum of 5-7 years of experience supporting senior executives (VP+) within large, corporate environments
- Extensive experience coordinating the scheduling of meetings with multiple executive offices
- Proven experience supporting an executive in a corporate environment
- Ability to work with the highest degree of confidentiality - exercising discretion, judgment, and diplomacy
- Must be able to expertly draft and transcribe correspondence (emails, memos, letters, reports)
- Strong technical proficiency in all Microsoft applications (Outlook, Word, PowerPoint, Excel, Teams, Sharepoint) and familiarity with the Google Apps suite (Docs, Sheets, and Slides) as well as information systems (Concur, Workday, Airtable)
- Ability to multitask and prioritize, independently managing and accomplishing a variety of assignments punctually and efficiently
- Thrive in a fast-paced environment with strong organizational skills, precise attention to detail, and commitment to follow-through
- Unusually strong organizational skills, with a passion for details
- Proven skills at building and maintaining business relationships, multi-tasking and being graceful under pressure
- A "can-do" attitude
- Ability to work as a team member with peers, junior staff, and senior executives
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please click here or call (866) 898-0005. Please indicate the specifics of the assistance needed.
Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. ยง 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. To view full details and how to apply, please login or create a Job Seeker account
