at Northeastern Illinois University in Chicago, Illinois, United States
Job Description
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Creates, updates, revises, and retrieves files, records, and departmental contacts/LISTSERVs, which may include indexing and cross-referencing. Responsible for maintaining accurate, organized, and accessible information, including confidential materials.
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Oversees the annual fixed asset inventory for multiple departments, ensuring accurate tracking, documentation, and compliance with university policies.
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Develop and implement office procedures, workflows, and best practices to improve efficiency.
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Prepares and maintains accurate and timely cash reconciliations to ensure financial records are complete.
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Prepare purchase orders to coordinate the timely procurement of office supplies, ensuring a just-in-time inventory approach to minimize waste and optimize efficiency.
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Assist in the coordination of department meetings and events.
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Coordinate daily office operations and ensure an organized, professional, and efficient work environment.
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Support onboarding of new faculty and staff, including workspace setup and systems access.
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Maintain relationships with outside vendors including publishers.
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Troubleshoot and resolve administrative problems or inquiries independently when possible.
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Greet visitors, answer telephones, and direct calls or messages to appropriate staff; initiate outgoing calls to gather requested information.
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Provide front desk support as needed, managing reception duties to ensure smooth operations and maintaining effective communications with team members to coordinate services.
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Monitor and review incoming correspondence, directing inquires or issues to the appropriate source for follow up and resolution.
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Receive, sort and distribute incoming mail, packages and internal correspondence to designated recipients; ensure confidential and time-sensitive materials are handled appropriately.
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Prompt coordination of faculty classroom change requests.
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Performs other related duties as assigned.
