at Northwestern University in Evanston, Illinois, United States
Job Description
Job Opening Id: 52793
Department: MCC Civil & Environmental Engg
Salary/Grade: NEX/10
Job Summary:
Provides a variety of clerical & administrative support to the Chair and Business Administrator of the Civil and Environmental Engineering department which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or dept calendar. Responsible for managing department course schedules. Point of contact for student group associations within the department and manages logistics for student group events.
Specific Responsibilities:
Documents & Databases
- Prepares manuscripts, scientific, technical &/or statistical documents.
- Proofs for spelling & grammar.
- Enters information into spreadsheets &/or databases.
- Creates equations.
- Compiles routine reports, statistics, tables, charts, etc. from readily available information.
- Provides the Chair of Civil & Environmental Engineering with administrative support including typing complex correspondence, spreadsheets, tables, exams, reports and published material using word processing applications, arranging travel, processing expense reports, maintaining a busy calendar, and various other tasks as asked.
Human Resources
- Processes a limited variety of routine HR transactions.
- Provides information on HR policies & procedures.
- Coordinates faculty recruitment activities involving placing ads, receiving CV’s, letters of recommendation, arranging travel and accommodations, scheduling of meetings and formal presentations and subsequent expense processing and follow through as requested.
- Gather and prepare with the utmost confidentiality faculty promotion and tenure documents required for review.
Coordination
- Coordinates supervisor's &/or dept calendar.
- Coordinates registration & tr
