at Power Construction Company, LLC in Chicago, Illinois, United States
Job Description
POSITION SUMMARY:
The Front Office Coordinator position offers the unique opportunity to be the first point of contact for Power Construction employees, clients, and business partners. We are seeking a candidate who thrives on relationships and interpersonal connection, is passionate about providing first class customer service, and intends to build a long-term administrative career that will allow their communication skills to flourish. Dependability, punctuality, professionalism, and problem-solving skills are expected.
PRIMARY RESPONSIBILITIES:
- Greet office guests with a positive, helpful attitude and notify employee(s) of arrival.
- Answer, screen and professionally direct or reroute incoming calls.
- Organize and tidy reception and common areas (café, coffee areas, supply room, copy rooms, conference rooms, etc.) daily.
- Order groceries for café area and office supplies as needed.
- Manage office conference rooms (room reservation, catering needs, and general maintenance).
- Create and maintain up-to-date resource materials and instructions on all front desk procedures and guidelines.
- Organize and process incoming/outgoing mail, messenger service, and package deliveries. Includes regular use of UPS and Pitney Bowes machines.
- Manage communication with building services and open work tickets as necessary.
- Assist the Office Services Manager and Human Resources department with event planning including holiday parties, company gatherings, trainings, external meetings, etc.
- Utilize Canva and PowerPoint to design and update office communications, celebrate employee milestones and advertise upcoming company events.
- Assist with office projects and perform other administrative duties as requested.
POSITION REQUIREMENTS:
- Must be able to work from 7:30 AM to 4:30 PM, Monday – Friday.
- Outgoing, service-oriented personality and professional appearance.
- Fluency in Spanish preferred.
- Must be courteous and diplomatic in dealing with external contacts. The position has continual contact with Power employees, clients, and business partners.
- Proficiency with Microsoft Office suites and strong typing skills.
- Exceptional written and verbal communication skills, and ability to prioritize assignments.
- Must be attentive to details, organized, reliable, and punctual.
- Creativity and marketing savvy are desirable.
- Ability to lift a minimum of 40lbs.
COMPENSATION DETAILS:
Salary Range: $45,000-$60,000
