at Northwestern University in Evanston, Illinois, United States
Job Description
Job Opening Id: 53598
Department: Law Information Systems
Salary/Grade: EXS/5
Job Summary:
The Financial Coordinator & Art Logistics Coordinator plays a dual role at the Northwestern University Pritzker School of Law, combining rigorous financial stewardship with active support of the Law School's cultural and artistic mission. In the operational sphere, this position provides comprehensive oversight of transactional and financial activities including accounting, analysis, and administrative support for the departments of Information Technology and Facilities. In the art logistics sphere, the incumbent supports the Law School's art collections and Visibility Initiative through coordination of artwork transportation, installation, event logistics, and vendor management. Together, these responsibilities reflect the Law School's commitment to excellence across both its operational and cultural dimensions, making this a uniquely impactful role for someone who brings financial acumen and a passion for the arts
Please note: This position requires utilizing a computer and telephone for prolonged periods, moving throughout the Law School and gallery spaces, and occasional handling or installation of artworks. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.
Target hiring range for this position will be between $51,346 - $64,473 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Specific Responsibilities:
Budget & Financial Operations
- Create and maintain financial records, update transaction spreadsheets and databases.
- Review and provide oversight of financial transactions, ensuring accuracy and timeliness.
- Approve and monitor purchase requisitions and invoices in NU Financials.
- Process and reconcile expenses, accounting transfers, and other changes.
- Hold purchasing card; maintain and reconcile charges on departmental credit cards.
- Create new vendors in the NU financial system and request wire transfers as needed.
- Monitor open encumbrances and deficit chart strings.
- Generate summary reports, statistics, and financial analysis; assist with monthly/quarterly/annual journal entries and statements.
- Prepare materials for annual budget
