at Northwestern University in Evanston, Illinois, United States
Job Description
Job Opening Id: 53723
Department: Law Registrar
Salary/Grade: NEX/11
Job Summary:
This position is the primary point of contact for students, alumni, and employers/third parties who require access to student records. This position will process transcripts for students and alumni, respond to bar certification requests, maintain student files and academic records, perform data entry for department, process invoices and expenses, assist with proctoring of exams, maintain office supplies, and perform other administrative duties as assigned.
Please note: This position will work 2 Saturdays per year: once during the Fall exam period (usually December), and once during the Spring exam period (usually April).
Target hiring range for this position will be between $41,530 - $52,367per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Specific Responsibilities:
- Serve as first point of contact for the department, answer incoming calls and respond to general office emails. Greet and assist students, faculty, and staff. Maintain office & operational calendars.
- Process official transcripts and enrollment/education verification requests for alumni and current students following FERPA guidelines. Provide support to requestors throughout the transcript ordering/delivery process. Process 711 licensing applications. Complete necessary forms and submit to requesting party by deadline. Process requests for various records including copies of law school application, letters of good standing, loan deferment forms, transfer forms. Maintain accurate records documenting processing of all department forms.
- Assist in maintenance of student academic records in Student Enterprise Systems (CAESAR, CTEC, etc.) including enrollment updates, change of personal information, entering additional credits, graduation milestones, and Journal participation. Enters student transcript text in SES (e.g. probation, Journal membership, Senior Research titles). Processes the “red star” service indicator to facilitate electronic transcript ordering. Maintain current student files and post- graduation academic records. Ensure files are up-to-date and contain all the necessary information. Responsible for scanning of materials.
- Serve as department liaison to state boards of bar examiners and keep updated records on bar forms, application requirements and deadlines. Answer student questions and assist in completion of bar certification forms. Maintain department records regarding bar certification forms and student requests. Complete bar certification forms following degree conferral in January and June. Maintain bar passage records for annual ABA report. Process verification of character & fitness bar forms, track submitted bar forms/intended states of examination, maintain
