Grant Fiscal Analyst

at Department of Human Services in Springfield, Illinois, United States

Job Description

Position Overview

Under direction, serves as a Grant Fiscal Analyst; independently performs complex duties of grant fiscal and programmatic operations. Reviews grant reporting, invoicing, and budget submissions for accuracy, completeness, internal controls, and strategic goals.  Assists in developing grantee fiscal training to inform grantees of changes in federal, state and/or agency procedures.   

• Serves as a Grant Fiscal Analyst, independently performs complex duties of grant management operations.


• Tracks and monitors mandated grantee reporting requirements (Periodic Financial and Programmatic Reporting), for completeness, timeliness, and accuracy with approved allocable and allowable expenditures using Microsoft Excel software and other agency approved software, in conjunction with the approved budget, 2CFR200 language, and contractual obligation(s) of the grant.


• Assists with the development and publishing of public notices for competitive Notice of Funding Opportunities (NOFOs) (2 CFR 200.203, Appendix I). 


• Assists with the development of the grant program exhibit contained within the Uniform Grant Agreement.


• Travels to conduct on-site reviews of grantee Internal Control/Risk Assessment programs and evaluates issues such as outcomes, performance measures, accountability of assets, compliance with Federal and State statutes, regulations and the terms and conditions of the grant agreement. 


• Provides recommendations to the supervisor, Bureau Administrator, and Division management team through discussions and briefings on grant management policies, practices, and methodologies. 


• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, supplemented by a master’s degree in business or public administration, with coursework in areas such as economic theory, accounting and finance, organizational theory, and operations research. 


• Requires three (3) years progressively responsible professional experience in management operations analysis.

• Two (2) years professional experience utilizing the Grant Accountability and Transparency Act (GATA) and grantmaking processes for a public and private organization.

• Three (3) years of professional experience establishing and maintaining funding for programs for a public or private organization. 

• Three (3) years of professional experience exercising independent judgment in the review and evaluation of grants, including ensuring compliance with established policies, rules, standards, and contractual requirements, and providing recommendations.


• Two (2) years of professional experience analyzing and evaluating programs and operations for a public or private organization. 

• Two (2) years of professional experience working with program objectives for community agencies that develop public policy for disability programs.

• Requires the ability to utilize software such as Microsoft Excel, Power Point, Word, Adobe PDF, and DocuSign to create documents such as spreadsheets and other reporting documents.


• Requires the ability to travel in the performance of job duties.


• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.


• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.