Budget and Contract Manager

at Department of Human Services in Springfield, Illinois, United States

Job Description

Position Overview

The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. The Budget and Contract Manager develops and manages the annual budget, facilitates and monitors contracts and vendor payments, and facilitates the management  of grants for Division of Rehabilitation Services (DRS) programs. This position verifies that necessary materials and information developed are in compliance with budget and contract requirements and   analyzes changes in policy to determine the fiscal impact advising the Chief Budget Officer on strategies for coping and complying with changes. The Division of Rehabilitation Services is seeking to hire a detail-oriented Budget and Contract Manager with strong communication and leadership skills.

• Serves as the Budget and Contract Manager for Bureau of Support Services Budget and Contract Unit.


• Verifies that necessary materials and information are submitted are in compliance with technical requirements necessary for budget and contract development and execution.


• Serves as a full line supervisor.


• Serves as subject matter expert for the Division on the full lifecycle of grant management.


• Directs and manages the activities of staff involved in the development, monitoring, and processing of all budgets, fiscal and contract activities including approval for payment and processing of certain bills and contracts and creation and maintenance of a variety of databases to record and monitor budget, fiscal and contract activities. 


• Analyzes changes in policy to determine the impact on DRS finances, advises Chief Budget Officer of strategies for coping and complying with changes.


• Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college.


• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in managing budgets and contracts for a public or private organization.

• Three (3) years of professional experience developing and analyzing multi-program budgets including tracking and projection of spending for a public or private agency.


• Three (3) years of professional experience working with state and federal rules and regulations relating to state or non-state contracting and procurement.


• Three (3) years of professional experience preparing and interpreting complex financial and/or budget reports in accessible formats for a wide variety of audiences using Microsoft Word, Excel and/or Presentations.


• Three (3) years professional experience working with program budgets and fiscal-related tracking systems and databases to facilitate and assist with administrative alignment with programmatic objectives and service delivery goals.


• Two (2) years of professional experience interacting with and communicating clearly and tactfully with a wide range of individuals that include internal and external entities.


• Two (2) years of professional supervisory experience assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff, and preparing and signing performance evaluations.

• Requires ability to travel.


• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.


• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this