at OTTO Engineering, Inc. in Carpentersville, Illinois, United States
Job Description
Payroll Specialist
Why join OTTO Engineering?
- At OTTO, we don’t just manufacture products - we engineer high quality, mission-critical precision controls solutions, communications accessories, and precision tooling for some of the most demanding markets in the world.
- As a core value, we focus on delivering for our customers through innovative technology, superior quality, value, and responsiveness … as a result, our growth continues!
- Employees are our greatest asset, which is why we share our company’s profits to celebrate our collective success.
- As a privately-owned company, we are proud to invest significantly in our community and in our own growth, focusing on long-term business success.
- We are proudly American!
Specifically, we are seeking experience with …
- UKG or ADP
- Processing weekly (hourly) and biweekly (salaried) payroll for approximately 580 employees
- Microsoft Office with an intermediate skill level in Excel
- Preparing weekly, monthly & annual payroll reports as well as ad hoc reports for management & audits
- Providing a high-quality level of customer service to both management and the Company’s employees
As our Payroll Specialist, you’ll provide professional level timely and accurate execution of the full payroll lifecycle. Responsibilities include managing the compilation of payroll information, paying employees, data reporting, and ensuring compliance with OTTO policy and regulatory requirements. This position is also responsible for ensuring the compensation structure and standards of the company. The candidate will work in partnership with our managed service provider to ensure success of the payroll process. The Payroll Specialist also works closely with the accounting team to ensure all accounting and reporting deliverables are met. The Payroll Specialist is continually responsible for providing a high-quality level of customer service to both management and the Company’s employees.
The Payroll Specialist will:
- Process weekly (hourly) and biweekly (salaried) payroll
- Prepare weekly, monthly & annual payroll reports as well as ad hoc reports for management & audits
- Review timecards for accuracy
- Educate new managers, group leaders and office hourly on Time and Attendance
- Prepare & process quarterly rate increases
- Act as liaison with UKG / ADP
- Electronically transmit positive pay data to the bank
- Manage positive pay exceptions
- Track and maintain payroll deductions in arrears
- Track & manage age reduction GTL
- Process Group Healthcare costs (W-2s)
- Manage SUI rates
- Set up state and local jurisdictions as required
- Balance quarterly payroll taxes
- Calculate and process profit sharing & process bonus payrolls
- Track & report employee loans
- Administer employee garnishments
- Manage LOA vacation proration
- Process payments for Cottage work
- Electronically transmits 401(k) contributions/company match to plan administer
- Provide reports for 401k audit
- Process improvements as necessary
- EEO-1 report preparation & submission
- Illinois Equal Pay Act report preparation & submission
- Census reporting for 401(k) & benefit renewals
- Manage salary & hourly vacation carryover
- Manage payroll & holiday schedules
- Maintain pay grades
- Import points on paychecks
- Retrieve managed service provider invoices
- Prepare monthly anniversary list for the OTTO Newsletter
- Manage outstanding payroll checks
- Prepare annual rent increase authorizations, process rent increases
- Provide annual budget information to accounting
- Assist with other related duties as required or assigned
