at Advanced Medical Transport in Peoria, Illinois, United States
Job Description
The Accounts Payable (A/P) Coordinator is responsible for processing organizational expenditures. This role will also be a key member of the Finance Department assisting with accounting activities, analysis, and reconciliations ensuring accurate and timely financial reporting for the organization.
Job Duties:
ACCOUNTS PAYABLE
- Responsible for recording and payment of all approved disbursements in accordance with the organizational disbursement policies in a streamlined manor.
- Review invoices received and expenses for appropriateness and accuracy, as well as for employee fraud/abuse.
- For approved invoices, record in General Ledger (GL) all invoices and ensure payment is processed in a timely manner.
- Payment methods include disbursement checks and electronic payments (ACH, wires, credit cards).
- Maintain W-9 forms on file.
- Preparation of/timely filing of all 1099 tax forms.
- Responsible for preparation/timely filing of unclaimed property.
- Administer user access to WEX fuel system.
- Maintain custody of all A/P contracts with vendors. Ensure contracts are current and both parties are in compliance with terms. Assist with timely renewal and termination of contracts.
- Provide direct supervision of A/P Clerk.
FINANCIAL REPORTING
- Book recurring monthly journal entries in coordination with Director of Accounting.
- Maintain excel spreadsheets which detail GL accounts and reconcile monthly.
- Review GL detail monthly for incorrect postings.
- Assist with monthly financial close.
- Assist with the preparation of annual budget.
- Process Non-Zoll deposits (miscellaneous) into Bank accounts and record transactions in GL.
DATA ANALYTICS AND REPORTING
- Assist in gathering, analyzing, and presenting data to support decision making.
- Provides company divisions (business units and cost centers) with related information necessary to execute their assigned responsibilities.
- Assist in streamlining account functions to ensure optimization of resources.
SPECIAL PROJECTS
- Assist with project assigned by the Finance department and management team.
