at Northwestern University in Evanston, Illinois, United States
Job Description
Job Opening Id: 53985
Department: MED-Student Admissions
Salary/Grade: NEX/11
Job Summary:
This position coordinates administrative processes, and prioritizes, directs and responds to business matters involving administrative functions associated with education, research, and/or operations. This position creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc., and alerts supervisor of critical issues and upcoming events.
The Admissions Operations Specialist supports the Office of MD Student Admissions, an educational unit within the Department of Medical Education at Northwestern University Feinberg School of Medicine. Reporting to the Associate Director, this position provides administrative support to the activities and outcomes of the Applicant Interview Days, student volunteers, and special events. Serving as the primary point of contact for the Admissions Office, this position coordinates all activities as part of the MD applicant selection process for 700+ applicants invited to interview during the Interview Season.3
Please note: Hours: Monday through Friday, 37.5 hours per week. Standard operating hours of the office are 8:30am-5:00pm, but this position must have flexibility to start earlier on interview days (about 20) that begin at 8:45am. This position must be available to attend special events (First Look, Graduation, etc.). Additional hours required approval the Associate Director.
Specific Responsibilities:
Coordination
- Serves as administrative support to the FSM Interview Committee and interviewees.
- Calendars
- Generates and revises a master department calendar.
- Generates and revises a master interview season calendar, consisting of ~40 interview days from late August to mid-February.
- Provides calendar support for Associate Dean for Admissions, as needed.
- Organize and coordinate materials and arrangements relating to Interview Days:
- Schedule faculty and M4 students for Interview Days.
- Track interview invitations – run reports, identify applicants who have scheduled interviews, etc.
- Develop communications and applicant portal content.
- Schedule interviews offline when needed.
