at Creative Circle, LLC in Lake Bluff, Illinois, United States
Job Description
Our Healthcare client is seeking a Publication Review Specialist to join their team for the next 12 months, 40 hours/week.
This role is hybrid onsite 3 days a week in Lake Bluff, IL.
Role Summary
The Publication Review Specialist supports Integrated Discovery Operations with a primary focus on publication management and compliance. This role is responsible for ensuring publications meet compliance and intellectual property requirements prior to review, coordinating publication workflows from submission through approval, and supporting operational compliance activities including vendor payments, sponsorships, memberships, and training database maintenance. The ideal candidate is highly organized, detail-oriented, and able to work independently while collaborating effectively across multiple functions and levels of the organization.
Top Must Have Skills
Publication review and quality control experience with strong attention to detail
Database management and record maintenance experience
Ability to manage multiple workflows, deadlines, and stakeholders simultaneously
Strong organizational, problem-solving, and issue-resolution skills
Excellent verbal and written communication skills
Ability to work independently and drive tasks to completion
Experience handling confidential information and maintaining compliance with policies and procedures
Proficiency in tracking, reporting, and process management systems
Additional Qualifications
3-5 years of experience in operations, compliance, publication management, or a related function
Ability to quickly learn and adapt to diverse scientific publications ranging from preclinical to clinical content
Experience working in regulated environments and supporting compliance-related processes
Demonstrated ability to collaborate effectively with cross-functional teams and senior stakeholders
Strong sense of accountability and follow-through
Experience supporting vendor payment processes, sponsorships, exhibits, or membership administration is preferred
Proficiency with database and document management systems
Ability to identify exceptions, troubleshoot issues, and implement solutions
Responsibilities
Publications Management
Conduct quality control reviews of publications submitted by authors to ensure compliance with publication policies and intellectual property requirements prior to submission into the review system.
Serve as the primary point of contact for publication processing and tracking from initial request through final approval.
Monitor publication timelines and proactively drive progress by coordinating with publication leads, leadership, and legal reviewers to meet established deadlines.
Partner with authors to ensure all required documentation is accurately filed and maintained within appropriate systems.
Support compliance with publication policies and procedures throughout the publication lifecycle.
Adapt quickly to review a wide range of publication types, including both preclinical and clinical materials.
Operational Compliance and Administrative Support
Manage operational compliance processes required to facilitate vendor payments, sponsorships, exhibits, and memberships.
Execute established procedures to maintain compliance-related records and databases.
Support maintenance and accuracy of the R&D Discovery compliance training database.
Identify, investigate, and resolve data discrepancies, exceptions, and process issues.
Ensure all activities are conducted in accordance with applicable corporate policies, procedures, and compliance requirements.
Handle sensitive and confidential information with a high degree of professionalism and discretion.
Collaborate effectively with employees, internal teams, and management at all levels to support operational objectives and business needs.
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Additionally, drug products may be present in the workplace.
Benefits
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:
Email your resume in Word to:
meggan.sharma@jobalert.creativecircle.com
**Please do NOT change the email subject line in any way. You must keep the JobID: : MS14-1990239L714 -- in the email subject line for your application to be considered.***
Meggan Sharma - Recruiter, National Delivery
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.
This job was first posted by Creative Circle on 06/22/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.
Everforth Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law.Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle.
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