at Department of Military Affairs in Rantoul, Illinois, United States
Job Description
Essential Function 1
- Develops initial fiscal year operating budget proposals for submission to the Academy Director, US Property & Fiscal Officer (USPFO), and the Illinois Adjutant General (TAG).
• Monitors all obligations and expenditures (state & federal) to ensure budget constraints are not exceeded and that the allowability of costs specified in the Master Youth Program Cooperative Agreement (MYPCA) are not exceeded.
• Maintains a list of unfunded requirements for future budget consideration.
• Prepares cash flow analysis reports reflecting projected monthly federal obligations by budget object code and submits revised reports when required.
• Prepares monthly/quarterly/annual budget reports reflecting actual expenditures and obligations for review by the Director, USPFO and TAG.
• Prepares modifications to the MYPCA for administrative changes, increased/decreased funding and/or changes in budget object codes.
• Reviews and approves all supply and equipment requests within the dollar limits established by the Department of Military Affairs (DMA) and recommends approval/disapproval when those limits are exceeded prior to purchase and/or submission to DMA and/or USPFO purchasing agencies.
2. Initiates contracts through DMA Purchasing Officer when contracts exceed that amount.
• Reviews and validates all contract specifications and statements of work for accuracy and completeness.
• Ensures contractual obligations of vendors are met.
1. Requires the knowledge, skill, and mental development equivalent to the completion of four years of college with coursework in business or public administration, accounting/bookkeeping, supply management and contract management.
2. Requires six years supervisory or administrative military experience.
Master’s degree in business, public administration, or accounting/bookkeeping.
Employment Condition 11. Requires the ability to pass a DoD background investigation.
2. Requires a valid driver’s license in the appropriate classification as required by law.
3. Required to work a flex work schedule including weekends and evenings when necessary to meet agency needs.
4. This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
