DOCUMENTATION COMPLIANCE REVIEWER (ENGINEERING TECHNICIAN IV)

at Department of Transportation in Ottawa, Illinois, United States

Job Description

Essential Functions

• Monitors projects for compliance with Bureau of Local Roads and Streets administrative policies, Illinois state statutes, federal regulations, and procedures, and Grant Accountability and Transparency Act (GATA) compliance reviews for district Local Public Agencies.


• Reviews resolutions, maintenance programs, engineering agreements and payments, contract awards, contract changes, contract payments, invoices, bank records, closeout summaries, and other documentation as required.


• Utilizes the Web Based Motor Fuel Tax (WMFT) system and other systems, verifying entries against documents submitted. Maintains the WMFT system for tracking compliance reviews of receipts and disbursements of state/federal funds.


• Coordinates policy and procedure changes and new programs with the Field Engineers, Office Technicians, and local public agency (LPA)s. 


• Coordinates the review of audit reports done by other bureaus/offices/agencies with the Field Engineers, Office Technicians and LPAs.


• Monitors corrective action required by the Bureau of Local Roads and Streets and provides assistance in resolving problem areas identified by the Bureau of Investigations and Compliance and the Bureau of Business Services.


• Works with the central Bureau of Local Roads and Streets to prepare course material and participate in the training of department and LPA personnel.


• Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.


• Performs other duties as assigned. 

• Completion of two years of college in civil engineering technology, pre-engineering or a job related technical/science curriculum PLUS five years of engineering experience; OR seven years of engineering experience.

• Ability to perform job duties independently and with minimal guidance/supervision.


• Strong oral and/or written communication skills; and organization skills.

• Valid driver’s license.


• Requires the ability to travel.


• Successful completion of a background screening.


• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.


• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.


• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.