at Northwestern University in Evanston, Illinois, United States
Job Description
Job Opening Id: 54112
Department: Office Sponsored Research
Salary/Grade: EXS/6
Job Summary:
The Sponsored Research Coordinator manages seamless workflow for sponsored research activity to ensure timely and efficient business processes across the Sponsored Research (SR) office and to comply with auditing requirements for sponsored projects. Under the leadership of the Manager, SR Coordination, the Sponsored Research Coordinator is responsible for: (1) intake and assessment of proposals, awards, award modifications, contracts and subcontracts; (2) review and routing of sponsored research activities and transactions to SR staff, school, departmental and other university staff and external stakeholders or collaborators for appropriate action; (3) communication with internal and external parties in support of managing timely submissions and negotiations; and (4) closing out sponsored research transactions following submission, negotiation, execution and/or other required disposition.
The Sponsored Research Coordinator will support the OR mission and values of understanding empathy, modeling accountability, ensuring fairness, embracing community, and valuing creativity.
*Note: Not all aspects of the job are covered by this job description.
Specific Responsibilities:
Intake:
- Monitor the research administration system and email accounts for incoming activity for the primary business process supported (such as proposals, awards, or agreements).
- Review and assess incoming requests for completeness and validate compliance requirements are present, interacting with initiators and other stakeholders as needed, within target timeframe.
- Review, route, and/or assign actions to the appropriate sponsored research unit/staff member or university school, unit or department based on established office protocols.
Closeout and reporting:
- Execute closeout requirements based on the activity, including ensuring accurate transaction statuses are reflected in the research administration system and archiving relevant documentation to the appropriate repository following standard operating procedures and in compliance with audit requirements.
- Run, create, and submit reports such as Federal Financial Accountability & Transparency Act (FFATA), final invention/patent reports and Freedom of Information Act (FOIA) requests in compliance with sponsor requirements and deadlines as applicable.
Performance metrics monitoring:
