DOC Dixon CC OAEVS Office Coordinator

at Department of Corrections in Dixon, Illinois, United States

Job Description

Position Overview

The Illinois Department of Corrections is seeking an energetic and dedicated individual to serve as an Office Coordinator performing paraprofessional duties for the Educational Facility Administrator in the Office of Adult Education and Vocational Programming. The successful candidate will prepare technical education reports and contractual agreements. Additionally, the person selected for this position will utilize various software applications to input/maintain information required by legislation. Moreover, this position will function with a wide latitude of independence in communicating and complying with OAVES educational and institutional policies and procedures. If interested in this exciting opportunity, please apply according to the instructions listed on the job posting. We encourage all qualified applicants to apply. 

• As an administrative secretary to the Educational Facility Administrator, provides office support functions in preparation of technical educational reports.


• Conducts special projects/studies and gathers data.


• Provides guidance and direction to individuals in custody and contractual clerical support staff.


• Prepares OFD suborders, requisitions and invoice vouchers for supplies and equipment.


• Keyboards complex charts, statistical reports, documents, forms, memoranda, contractual agreements, meeting minutes and letters.


• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years of related office experience or two (2) years of independent business experience.


• Requires ability to keyboard accurately 30 words per minute.

• Prefers at least one (1) year of experience assisting with adult education programing.


• Prefers at least one (1) year of experience preparing documents and/or reports for an adult education program or similar like setting using proper grammar, spelling, and punctuation.


• Prefers at least one (1) year of experience working with spreadsheets and/or software for compiling reports.


• Prefers at least one (1) year of working experience in a correctional setting.


• Prefers at least one (1) year of experience reviewing policies and procedures to assist in educational programming and/or similar activities.


• Prefers at least one (1) year of experience working with and maintaining confidential information.


• Prefers at least one (1) year of experience analyzing and tracking monthly reports submitted by educational staff.


• Prefers at least one (1) year of experience scheduling students for educational programming.

• Requires ability to pass the IDOC/IDJJ background check.


• Requires the ability to pass a drug screen. The use of unauthorized drugs, regardless of the position held, is prohibited.


• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.


• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. 


• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.