Administrative Assistant

at Away Staffing Services, Inc. in Chicago, Illinois, United States

Job Description

Away Staffing is a fast‑growing staffing agency serving manufacturing companies across Chicagoland. We’re looking for a high‑accuracy Administrative Assistant who thrives in a structured environment, learns new software quickly, and keeps operations running smoothly. This role has a clear growth path into Operations & Technology Coordination for the right person.

You will support front‑office operations, maintain precise documentation, assist recruiters, and help the team adopt new tools and workflows. This role is ideal for someone who enjoys organizing information, solving small problems before they become big ones, and keeping systems clean and accurate.

• Front‑office coordination — greet job seekers and visitors professionally

• Phone management — answer and direct calls with accuracy

• Maintain a highly organized lobby and front office

• Support recruiters with precise scheduling, documentation, and candidate coordination

• Assist with onboarding and maintain error‑free applicant and employee records

• Enter and maintain data in our ATS with zero tolerance for errors

• Learn new software tools quickly (ATS, CRM, scheduling platforms)

• Troubleshoot basic system issues and escalate when needed

• Help improve workflows and identify process gaps

• Keep internal tracking systems updated and consistent

• Support social media scheduling (LinkedIn, Instagram)

• Assist with simple email marketing tasks

• Help track engagement metrics and organize content calendars

• Exceptionally organized and committed to accuracy

• Able to manage multiple tasks without losing track of details

• Tech‑savvy and comfortable learning new systems

• A clear, friendly communicator

• Resourceful, proactive, and dependable

• Experienced in administrative or operations support roles

• Motivated by growth and long‑term career development

• Collaborative, energetic team environment

• Clear growth path into Operations & Technology Coordination

• Medical, dental, vision, and Simple IRA with match

• Paid time off

• Opportunities to expand your skill set across operations, recruiting, and marketing