OFFICE COORDINATOR

at Department of Insurance in Springfield, Illinois, United States

Job Description

Position Overview

The Illinois Department of Insurance is seeking to hire an Office Coordinator in the Public Pension Section of the Financial Solvency Division.  The Public Pension Section utilizes teamwork, professionalism, and a congenial work environment to provide quality assistance and resources to Illinois public pension funds. This position provides secretarial and complex, specialized office support functions; carries out advanced word processing functions; maintains filing systems ensuring documents are readily available for reference; answers incoming electronic communications, relays messages, and represents the Deputy Director of Public Pension through routine written and oral communication. The position will work with a driven, knowledgeable, and accommodating staff to maintain efficient operations of the Section. We invite all qualified applicants to apply. 

• Under direction of the Deputy Director of Public Pension, provides secretarial and complex, specialized office support functions.
• Answers incoming electronic communications, provides assistance, relays messages, receives visitors and represents the Deputy Director through routine written and oral communication.
• Composes and keyboards replies to routine correspondence and requests for materials.
• Performs duties to maintain efficient operations of the Section.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years of related office experience or two (2) years of independent business experience.
• Requires skill in keyboarding accurately at 30 wpm.

• Prefers at least two (2) years of experience with a high level of organizational skills and professionalism. 
• Prefers extensive knowledge of office practices, procedures, and programs. 
• Prefers at least two (2) years of experience with Microsoft Office, including Word, Outlook, Excel and Access, Laser fiche, and Web-based programs. 
• Prefers at least two (2) years of experience representing government bodies or public agencies in written and oral communications. 
• Prefers extensive knowledge of composition, grammar, spelling, and punctuation. 
• Prefers at least two (2) years of experience following oral and written instructions.  
• Prefers at least two (2) years of experience operating commonly used manual and automated office equipment and performing routine maintenance. 
• Prefers licensure as a notary public or willingness to obtain licensure as a notary public. 
• Prefers general working knowledge of Illinois Pension systems in Illinois, or willingness to partake in training on the operations of Pension Systems in Illinois.

• Requires the ability to pass a background check.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

The Department of Insurance (DOI) regulates the insurance market in the State of Illinois including, but not limited to, licensing and educating insurance agents, investigating Workers Compensation fraud, and examining the operations and finances of insurance companies domiciled in the state. We are committed to protecting consumers and regulating the insurance industry with innovation and efficiency. DOI has approximately 220 employees who are split between our Chicago and Springfield offices.

State of Illinois employees enjoy a robust benefit package, including:

• Health, Life, Vision, and Dental Insurance


• 13 Paid Holidays annually, 14 on even numbered years


• 10-25 days of Paid Vacation time annually – (10 days in year one of employment)


• 12 Paid Sick Days annually (sick days carry over from year to year)


• 12 Weeks Paid Maternity/Paternity Leave


• 3 Paid Personal Days annually


• Pension Plan


• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)


• Flexible work schedules may be available, dependent upon position


• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

Visit https://www2.illinois.gov/cms/benefits/Pages/default.aspx for more information about our benefits.