at Department of Corrections in Pinckneyville, Illinois, United States
Job Description
Position Overview
The Department is seeking a highly motivated business professional to help lead its business office operations. Daily responsibilities will include, but not be limited to, strategically sourcing materials, providing administrative oversight of the center’s payroll and timekeeping functions, as well as overseeing the daily vouchering process and related functions. We strongly encourage all qualified applicants to apply.
Essential Functions- Serves as working supervisor.
- Directs the Procurement functions of the Business Office.
- Directs the processing of vendor vouchers for payment of goods and services received by the facility.
- Directs the processing of Timekeeping and Payroll functions.
- Directs the processing and ordering of the quarterly, semi-annual, and annual food surveys.
- Directs the process of gathering specifications, preparing contracts, negotiating and tabulating bids for various contractual services.
- Analyzes past and current expenditures to determine the needs of the facility regarding commodities, services, and equipment needs.
- Assists with data input of individuals in custody payroll, verifies data is correct, identifies discrepancies and resolves.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, with a major in business administration or a related field.
- Requires two (2) years of professional business experience such as might be obtained as a Business Administrative Specialist or successful completion of a training course approved by the agency.
- Prefers extensive knowledge of the fundamental principles of modern business administration.
- Prefers extensive knowledge of the functions of state government and the employing agency.
- Prefers at least three (3) years of experience contract establishment, contract monitoring and working within the Illinois Procurement Code.
- Prefers a Bachelors’ Degree in the areas of Business Administration, Business Management, Finance, Economics or Accounting.
- Prefers at least three (3) years of professional experience with enterprise resource planning (ERP) software such as SAP, database management systems such as HANA, SAMS, or other compatible software.
- Prefers at least two (2) years of experience with timekeeping and payroll functions in a business setting.
- Prefers at least one (1) year of experience with BidBuy or other procurement software.
- Prefers at least two (2) years of professional experience handling conflict resolution within staff, co-workers, vendors, and clients.
- Prefers at least one (1) year of experience conducting fiscal operations within a multi-million-dollar organization.
- Prefers at least two (2) years professional experience with Generally Accepted Accounting Principles.
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
- Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non- State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non- State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
