Administrative Assistant

at Baird & Warner in Barrington, Illinois, United States

Job Description

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident – behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose – making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary:

We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Barrington office at 754 W. Northwest Highway, Barrington, IL 60010.

This is a full-time, on-site position with expected hours M-F 8:30am-5pm (not a remote position).

Essential Duties & Responsibilities:

+ Compile property transaction files for contracts and verify the information.

+ Maintain paperless files with dot loop for all transactions through close.

+ Obtain missing information as required and follow through with all parties

+ Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials

+ Answer phones.

+ Open and distribute daily courier items.

+ Distribute and prepare incoming and outgoing mail.

+ General office support functions including greeting customers and maintaining office appearance, opening and closing.

+ Pull reports as directed by sales manager, staff and agents

+ Process and monitor marketing agreements from inception to close.

+ Process buyer rep agreements.

+ Data entry.

+ IT/Tech support

Requirements:

+ Real estate knowledge is a plus

+ Strong written and verbal communication skills

+ Ability to multi-task & prioritize

+ Strong computer skills – including Google platform and Microsoft Office

+ Attention to detail

+ Ability to work independently and with a team

+ Professional appearance

+ Proactive

Skills & Experience:

+ High school diploma or equivalent required.

+ Previous real estate experience preferred

+ Administrative assistant experience preferred.

Salary Range

$40,000-$45,000

Benefits

Medical, dental, vision, PTO, VTO