at Creative Circle, LLC in Mettawa, Illinois, United States
Job Description
Project Specialist, Ad Agency Our client is seeking a Project Specialist to support the planning, coordination, and execution of print and digital marketing projects within a fast-paced in-house advertising environment. This role partners closely with Project Managers, creative teams, and cross-functional stakeholders to ensure projects move efficiently from kickoff through completion. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while supporting project timelines, documentation, approvals, and communications across a high-volume creative organization.
The Basics
- Duration: Long-term contract opportunity
- Hours: 40 hours per week
- Location: Hybrid
Required Qualifications
- Bachelor's degree required
- 1+ years of project coordination, project management, marketing, or agency experience
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Ability to manage multiple projects and competing priorities simultaneously
- Strong attention to detail and follow-through
- Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, and SharePoint
- Experience with project management platforms such as Workfront, Kantata, or Mavenlink is preferred
- Understanding of creative, marketing, print, or digital project lifecycles
- Pharmaceutical, healthcare, or regulated industry experience is a plus
- Familiarity with Veeva PromoMats or Medical/Legal/Regulatory review processes is preferred
Key Responsibilities
- Support Project Managers in planning, scheduling, coordinating, and executing creative marketing projects
- Develop and maintain project schedules, timelines, and status reports
- Track project milestones and ensure deliverables are completed on schedule
- Coordinate project activities between creative, production, digital, and stakeholder teams
- Capture meeting notes, action items, and project updates and distribute them to stakeholders
- Manage project routing and approvals through internal workflow systems
- Prepare documentation and materials for Medical, Legal, and Regulatory review processes
- Monitor project progress and escalate risks or timeline concerns when necessary
- Maintain project documentation, specifications, estimates, and file management systems
- Assist with project budget tracking and financial reporting
- Support resource coordination across creative and production teams
- Ensure compliance with established workflow processes, branding standards, and internal guidelines
- Track and maintain accurate time reporting
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Additionally, drug products may be present in the workplace.
Benefits
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:
Email your resume in Word to:
donna.ruch@jobalert.creativecircle.com
**Please do NOT change the email subject line in any way. You must keep the JobID: : DR8-1994923L155 -- in the email subject line for your application to be considered.***
Donna Ruch - Senior Recruiter, National Delivery
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.
This job was first posted by Creative Circle on 08/17/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.
Everforth Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law.Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle.
Copyright 1999 - 2026. CreativeCircle, Inc. All rights reserved.
VEVRAA Federal Contractor.
We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.
