DOC Pinckneyville CC Record Office Associate

at Department of Corrections in Pinckneyville, Illinois, United States

Job Description

Position Overview

Pinckneyville Correctional Center is seeking a detailed Office Associate to perform a variety of clerical functions in the Records Office.  The ideal candidate will keyboard complex reports, documents, forms and memorandums, and organize/maintain individuals in custody master files.  In addition, they will respond to inquiries in person and by phone, as well as utilize automated office equipment to complete tasks. If you are interested in this position, please follow the instructions on the posting.  We encourage all qualified applicants to apply. 

• Performs complex clerical duties throughout the Record Office.

• Prepares dress outs and packets for individuals in custody who are being transferred.


• Composes and keyboards correspondence to outside agencies including the sheriff’s office, police state attorneys, and courts.


• Provides information in response to telephone requests for authorized personnel inside and outside the agency.


• Maintains individual in custody master files.


• Prepares and distributes daily individual in custody movement coordinating with County/Placement Office.


• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.


• Requires ability to keyboard accurately at 45 words per minute.

• This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds a t a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing or involves sitting most of the time with some pushing and pulling of arm or leg controls.

• Requires ability to pass the IDOC/IDJJ background check.


• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.


• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.


• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.


• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.